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MARC FAST-TRACK PROPOSAL
DATE: March 21. 2024
REVISED:
NAME: Adding Subfield $5 to Field 580 in the MARC 21 Bibliographic Format
SOURCE: OCLC, in consultation with Rare Books and Manuscripts Section (RBMS)
SUMMARY: This paper presents a case for adding subfield $5 (Institution to which field applies) in field 580 (Linking Entry Complexity Note) in the MARC 21 Bibliographic Format.
KEYWORDS: Field 580 (BD); Linking Entry Complexity Note (BD); Subfield $5, in field 580 (BD); Institution to which field applies, in field 580 (BD)
RELATED: 2024-DP01; 2024-04; 2023-DP08
STATUS/COMMENTS:
01/024/24 – Discussion Paper 2024-DP01 was converted to a MARC Fast-Track proposal at MAC Midwinter meeting.
03/21/24 – Submitted to the MARC Steering Group for consideration as a MARC Fast-Track proposal.
04/24/24 – Results of MARC Steering Group review - Approved.
While writing our proposal for adding $5 (Institution to which field applies) to some linking entry fields, we realized that this subfield should also be added to field 580 (Linking Entry Complexity Note) because field 580 provides a description of relationships recorded in linking entry fields 760-787. If the relationship recorded in the linking entry field was specific to an institution, then the note explaining that relationship would also be specific to that institution.
This proposal stems from Discussion Paper 2024-DP01, considering the addition of subfield $5 to MARC Bibliographic field 580. During the MARC Advisory Committee (MAC) Midwinter Meeting, members endorsed OCLC's suggestion to fast-track the discussion paper into a proposal, given its alignment with Proposal 2024-04. The Library of Congress inquired about the feasibility of including an example using subfield $8 to link field 580 to fields 773, 774, and/or 787, while the BIC Library Metadata Group requested an example of a serial with locally bound parts that contained a title change in one bound volume. Although OCLC could not find a suitable example using subfield $8 linking, we anticipate that once subfield $5 is implemented, a fitting example may arise, potentially for future inclusion in MARC documentation. We asked the BIC Library Metadata Group to provide a serial example illustrating the scenario they outlined during the discussion. However, the serial example they provided was deemed unsuitable for inclusion in the MARC documentation due to conflicting perspectives on its appropriateness, and a decision was made, in delibaration with the MARC Steering Group, to ultimately not include the example.
A linking entry field may have the relationship between resources explained four ways: 1) with an indicator used to generate a display constant (e.g., Issued with:), 2) with a relationship code recorded in $4; 3) with a relationship designator recorded in $i; or 4) with field 580. This is an example from the current MARC 21 page for field 580 of a 580 field used with a linking entry field:
580 ##$a Cumulates: Deutsche Bibliographie. Wöchentliches Verzeichnis.
787 1#$t Deutsche Bibliographie. Wöchentliches Verzeichnis
As the current field description and scope state, field 580 may also be used to state a relationship when there are no corresponding linking entry fields. An example given for using field 580 without a linking entry field is "a serial bearing a relationship to one or more publications which cannot be named."
The subfield $5 would be used in field 580 most often when describing a published resource that is part of an archival collection. The collection itself is unique, but the published resource is not so the subfield $5 is needed to indicate that the relationship is only for an institution's copy of the resource.
We believe that the only reason that subfield $5 has not been added for this field already is that there was no need to when the linking entry fields did not have $5. Many 5XX fields have subfield $5 including 500 (General Note), 501 (With Note), and 563 (Binding Information).
In field 580 (Linking Entry Complexity Note) of the MARC 21 Bibliographic Format, add new $5 as follows:
$5 - Institution to which field applies (NR)
See description of this subfield in Appendix A: Control Subfields.
Note: In these examples, we have included $5 in the linking field in square brackets because this is not valid in the MARC format but would be if our related proposal is approved.
245 00 $a Villagers clearing out rubbish!!! / $ c engrav'd by Hixon.
580 ## $a Forms part of: British cartoon prints collection (Library of Congress). $5 DLC
773 0# $t British cartoon prints collection (Library of Congress) $w (DLC)#2004678900 [$5 DLC][A graphic resource in a library-created collection]
245 10 $a Universalis cosmographia secundum Ptholomaei traditionem et Americi Vespucii alioru[m]que lustrationes.
580 ## $a Originally bound with Waldseemüller's 1516 Carta marina and other maps in the Schöner Sammelband. $5 DLC
787 0# $t Schöner Sammelband $w (DLC)#2016586442 [$5 DLC][Map was once bound with other items after publication in a volume known as the Schöner Sammelband but has been removed from that volume.]
245 10 $a Attente / $c par V. Hugo ; comp. Richard Wagner.
580 ## $a Forms part of the Frederick R. Koch Collection. For a full description of the collection, search by call number: GEN MSS 601. $5 CtY-BR
773 0# $a Koch, Frederick R. (Frederick Robinson) $t Frederick R. Koch collection, 1640-1983. $w (OCoLC)702187064 [$5 CtY-BR][A published score in an archival collection]
The MARC to BIBFRAME specifications for the 580 field indicate that this is a note in bf:Work. When adding a subfield $5 to the field to indicate that the note is copy-specific, it should go to bf:Item. The BIBFRAME data conversion programs would need to accommodate the addition of $5 to this MARC field if this were to be approved.
In field 580 (Linking Entry Complexity Note) of the MARC 21 Bibliographic Format, define subfield $5 (Institution to which field applies).
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