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MARC PROPOSAL NO. 2022-06

DATE: December 21, 2021
REVISED:

NAME: Designating Further Open Access and License Information for Remote Online Resources in the MARC 21 Formats

SOURCE: German National Library, for the Committee on Data Formats, in consultation with OCLC

SUMMARY: This paper continues Proposal 2019-01, which aimed at the definition of new subfields for open and restricted access and license information on the record level, in fields 506 and 540 of MARC Bibliographic, and in fields 506 and 845 of MARC Holdings. This paper proposes the definition of new subfields for most of this information in the context of a URL, through changes to field 856 (Electronic Location and Access) in the MARC 21 formats.

KEYWORDS: Access to online information resources (All formats); Electronic location and access (All formats); Field 856 (All formats); License information (BD, HD); Open access information (BD, HD); Field 506 (BD, HD); Restrictions on Access Note (BD, HD); Field 540 (BD); Field 845 (HD); Terms Governing Use and Reproduction Note (BD, HD)

RELATED: 2019-01, 2020-03

STATUS/COMMENTS:
12/21/21 – Made available to the MARC community for discussion.

01/26/22 – Results of MARC Advisory Committee discussion: Approved, with editorial revisions intended to clarify when to use the 506/540 fields and when to encode this data in the newly-defined 856 subfields $l, $n, $r, $t.

05/17/22 – Results of MARC Steering Group review - Agreed with the MAC decision.


Proposal No. 2022-06: Designating Further Open Access and License Information for Remote Online Resources

1. BACKGROUND

1.1. Previous Developments

Proposal 2019-01, "Designating Open Access and License Information for Remote Online Resources in the MARC 21 Formats", aimed at the definition of new subfields for open and restricted access and license information on the record level, in fields 506 (Restrictions on Access Note) and 540 (Terms Governing Use and Reproduction Note) of MARC Bibliographic, and in fields 506 and 845 of MARC Holdings (same labels as in Bibliographic). In addition, field 856 was in scope at that time, to designate the access status and license information for those cases where only one record is created to describe a printed resource which is also available as a remote online resource, or for those cases where different online versions of the same resource are described in one record. However, the very limited range of available subfield codes prevented an adequate accommodation of all the information needed about access and about usage. In field 856, only subfield $7 was defined to designate the "Access status" at that time.

In order to get rid of historic burdens, an approach was taken to modernize or replace field 856. Consideration of Discussion Paper 2020-DP01 and approval of its successor, Proposal 2020-03, resulted in several subfields with mostly historic relevance and little occurrences being made obsolete.

The authors working in parallel on this paper and two other papers regarding field 856, including one from the ISSN International Centre in Paris and the Finnish National Library, and another from OCLC, have consulted with each other. In the discussions, they determined both that there were no significant conflicts among the papers and that there was generally mutual support for each. In spite of the perceived compatibility of the papers, it was decided to submit them separately because each had a distinct focus. Submitting them separately also avoided a single, unwieldy, and overly complex paper.

1.2. Subfields in Field 856

Field 856 is structured identically in the MARC Bibliographic, Authority, Holdings, Classification, and Community Information formats, although the definition and scope differ slightly from format to format. The Bibliographic field 856 currently has the following subfields:

$a - Host name (R)
$c - Compression information (R)
$d - Path (R)
$f - Electronic name (R)
$m - Contact for access assistance (R)
$o - Operating system (NR)
$p - Port (NR)
$q - Electronic format type (NR)
$s - File size (R)
$u - Uniform Resource Identifier (R)
$v - Hours access method available (R)
$w - Record control number (R)
$x - Nonpublic note (R)
$y - Link text (R)
$z - Public note (R)
$2 - Access method (NR)
$3 - Materials specified (NR)
$6 - Linkage (NR)
$7 – Access status (NR)
$8 - Field link and sequence number (R)

For a thorough analysis of field 856, its scope in the different MARC formats, and its role in designating access status and license information in addition to fields 506 and 540/845, see sections 1.4. and 2.4. of the preceding Proposal 2019-01.

2. DISCUSSION

2.1. Brief analysis of fields 506 and 540 for access status and license information

The following subfields can be used in fields 506 and 540 to designate an access status and license information:

506 - Restrictions on Access Note

$a - Terms governing access (NR)
$f - Standardized terminology for access restriction (R)
$g - Availability date (R)
$q - Supplying agency (NR)
$u - Uniform Resource Identifier (R)
$2 - Source of term (NR)

540 - Terms Governing Use and Reproduction Note

$a - Terms governing use and reproduction (NR)
$f - Use and reproduction rights (R)
$g - Availability date (R)
$q - Supplying agency (NR)
$u - Uniform Resource Identifier (R)
$2 - Source of term (NR)

Some other subfields may be of value, too, but their use is kept out of the context of this paper.

Note: MARC Bibliographic Field 540 has its equivalent in MARC Holdings field 845.

2.2. Reducing the amount of subfields to be proposed

In theory, we would need and propose no less than 12 new subfields for field 856, to achieve a format solution that would be fully parallel to fields 506 and 540/845. However, in order to propose an economically reasonable amount of subfields, we are trying to limit, to combine and to condense some of the information here.

Field 506 subfield $a (Terms governing access) provides textual information about the status, while $f (Standardized terminology for access restriction) in combination with $2 (Source of term) provides the same information using a controlled vocabulary, and subfield $u (Uniform Resource Identifier) provides it a third time by using a URI. Subfields $f, $2 and $u can find their equivalent in one subfield in field 856, with a syntax in analogy to the structure of subfield $0: The value of $2 is given in parentheses, followed by the value of $f; if no parentheses are given, the subfield contains only a URI, i.e., the content of $u.

The same approach can be taken for mirroring the syntactical structure of field 540/845 into field 856.

The designation of an equivalent to subfields $g (Availability date) may be omitted for field 856, at least at this stage of the development.

In fields 506 and 540/845, subfields $q (Supplying agency) are defined as follows: "A MARC Organization Code, ISIL, or textual name of the organization or project responsible for the data in the field." Further consideration led to the conclusion that these subfields may be covered by the recent, much broader approach of the MARC/RDA Working Group to designate data provenance information, according to RDA.

All four newly proposed subfields are to be defined as repeatable, in order to provide a flexible solution.

The subfield codes chosen here are among the ones which have been made obsolete in 2020, with a tendency to the middle of the alphabet, to avoid syntactical conflicts with a parallel MARC discussion paper.

3. PROPOSED CHANGES

In summary, to provide additional information as an equivalent to fields 506 and 540/845, but in conjunction with a URL in field 856, four new subfields are proposed here:

$l - Standardized information governing access (R)
The subfield contains standardized information about the access status of a resource. The information may be in the form of a value from a controlled vocabulary, or a Uniform Resource Identifier (URI). If the information is a value from a controlled vocabulary, it is preceded by the appropriate value from the list of Access Restriction Term Source Codes, enclosed in parentheses. When the information is given in the form of a Web retrieval protocol, e.g., HTTP URI, no preceding parenthetical is used.

$n - Terms governing access (R)
The subfield contains textual information about the access status of a resource.

$r - Standardized information governing use and reproduction (R)
The subfield contains standardized information about the use and reproduction rights of a resource. The information may be in the form of a value from a controlled vocabulary, or a Uniform Resource Identifier (URI). If the information is a value from a controlled vocabulary, it is preceded by the appropriate value from the list of Access Restriction Term Source Codes, enclosed in parentheses. When the information is given in the form of a Web retrieval protocol, e.g., HTTP URI, no preceding parenthetical is used.

$t - Terms governing use and reproduction (R)
The subfield contains textual information about the use and reproduction rights of a resource.

4. EXAMPLES

4.1. Article, access information and license information in field 856


LDR xxxxxnam a22yyyyyuc 4500

001 1152210440

003 DE-101

007 cr||||||||||||

008 180212s2017    gw |||||o|||| 00||||eng 

024 7# $aurn:nbn:de:bsz:25-freidok-146567$2urn

041 ## $aeng

044 ## $cXA-DE-BW

100 1# $0(DE-588)1147512124$0http://d-nb.info/gnd/1147512124
$0(DE-101)1147512124$aRadeva, Zornitsa$eVerfasser$4aut
$eRechteinhaber$4cph

245 00 $aFrom reconstruction to reformation: Jacob Thomasius's use of Aristotle in the debate on the origin of the human soul

264 #1 $aFreiburg$bUniversität$c2018

500 ## $aRecherches de théologie et philosophie médiévales. 84, 2 (2017), 427-463, DOI 10.2143/RTPM.84.2.3269053, issn: 1783-1717

856 40 $uhttp://nbn-resolving.de/urn:nbn:de:bsz:25-freidok-146567
$xResolving-System

856 #0 $uhttp://d-nb.info/1152210440/34
$xLangzeitarchivierung Nationalbibliothek

856 40 $l(star)Unrestricted online access
$l
http://purl.org/coar/access_right/c_abf2
$nOpen access
$r(cc)CC BY-NC-ND 4.0
$r
https://creativecommons.org/licenses/by-nc-nd/4.0/
$tAttribution-NonCommercial-NoDerivatives 4.0 International
$qapplication/pdf
$u
https://freidok.uni-freiburg.de/data/14656
$70

4.2. Printed resource, enriched by information about electronic versions in field 856


LDR xxxxxnam a22yyyyy c 4500

001 BV038963812

003 DE-604

007 t

008 020829s1575             |||| 00||| ita d

026 ## $eamea Sita i,Po stme 3 1575R$2fei

035 ## $a(OCoLC)886439526

041 0# $aita

100 1# $aSansovino, Francesco$d1521-1583$eVerfasser$0(DE-588)119255901$4aut

240 10 $aRitratto delle più nobili et famose città d'Italia

245 10 $aRitratto Delle Piv Nobili Et Famose Città D'Italia Di M. Francesco Sansouino$bNel Qval Si Descrivono Particolarmente gli edifici sacri & profani così publici come priuati, le famiglie illustri, gli huomini letterati, i personaggi di conto così morti come uiui & i dominij loro : Con Altre Cose Notabili Che In Esse Si contengono per ordine di Alfabeto : Con Le Reliqvie De' Santi, Le Fertilità De Territori la qualità de paesi, et il numero de gli habitanti

246 13 $aCittà d'Italia

264 #1 $aIn Venetia$cMDLXXV.

300 ## $a145 Blätter, 1 ungezähltes Blatt$c4

500 ## $aBibliographischer Nachweis: EDIT16 - CNCE 60583

751 ## $aVenedig$0(DE-588)4062501-1$2gnd

776 08 $iElektronische Reproduktion$dRom : Bibliotheca Hertziana, 2007

776 08 $iElektronische Reproduktion$dMünchen : Bayerische Staatsbibliothek, 2012$ourn:nbn:de:bvb:12-bsb10162119-7

856 41 $l(star)Unrestricted online access
$l
http://purl.org/coar/access_right/c_abf2
$nOpen access
$r(rs)No copyright – non-commercial use only
$r
http://rightsstatements.org/vocab/NoC-NC/1.0/
$tDas Werk wurde in einer öffentlich-privaten Partnerschaft (PPP) digitalisiert. Innerhalb der Partnerschaft haben die Vertragspartner Einschränkungen einer kommerziellen Nutzung des Digitalisats durch Dritte vereinbart. Sie sind berechtigt, auch ohne weitere Erlaubnis das Objekt für nicht kommerzielle Nutzungen zu kopieren, zu verändern, zu verbreiten, auszustellen oder aufzuführen. Für alle anderen zulässigen Nutzungen überprüfen Sie bitte die Nutzungsbedingungen der Institution, die das Objekt zugänglich gemacht hat.
$u
http://mdz-nbn-resolving.de/urn:nbn:de:bvb:12-bsb10162119-7
$xResolving-System
$3Volltext // Exemplar mit der Signatur: München, Bayerische Staatsbibliothek -- 4 Ital. 376
$70

856 41 $uhttp://rara.biblhertz.it/Bb780-1750
$r(cc)CC BY-NC-ND 3.0
$r
https://creativecommons.org/licenses/by-nc-nd/3.0/
$tNamensnennung-NichtKommerziell-KeineBearbeitung 3.0 Unported
$xDigitalisierung
$zkostenfrei
$3Volltext // Exemplar mit der Signatur: Rom, Bibliotheca Hertziana -- Bb 780-1750 raro

5. BIBFRAME DISCUSSION

The implications of these proposed changes on BIBFRAME will need to be considered together in order to prevent inadvertent data loss and conversion inconsistencies.

6. SUMMARY OF PROPOSED CHANGES

In field 856 (identical in the MARC Bibliographic, Authority, Holdings, Classification, and Community Information Formats), define the following new subfields, with their definitions as given in Section 3 of this paper:

$l – Standardized information governing access (R)
$n - Terms governing access (R)
$r - Standardized information governing use and reproduction (R)
$t - Terms governing use and reproduction (R)


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