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MARC PROPOSAL NO. 2011-06

DATE: May 27, 2011
REVISED:

NAME: RDA Fuller Form of Personal Name Attribute in the MARC 21 Authority Format

SOURCE: RDA/MARC Working Group

SUMMARY: This paper proposes to establish a new field, 378, in the MARC 21 Authority Format for the fuller form of a personal name.

KEYWORDS: Subfield $q, in Field 100 (AD); Field 378 (AD); Fuller Form of Personal Name (AD); RDA

RELATED: 2011-DP02 (Section 2.3)

STATUS/COMMENTS:
05/27/2011:  Made available to the MARC community for discussion.

06/26/11 – Results of MARC Advisory Committee discussion: Approved as amended. Change proposed subfield $a to subfield $q; keep the field as non-repeatable but specify that it applies only to the 1XX block.

07/19/11 - Results of LC/LAC/BL review - Agreed with the MARBI decision.


Proposal No. 2011-06: Fuller Form of Personal Name Attribute

1. BACKGROUND

Discussion Paper No. 2011-DP02 presented the need for a place for fuller form of personal name in the MARC 21 Authority Format.  It noted that the RDA element Fuller form of name (RDA 9.5) is defined as follows:   “A fuller form of name is a core element when needed to distinguish a person from another person with the same name.” RDA specifies that the fuller form of personal name may be needed when part of a preferred form of a name is represented only by an initial, or when a part of the name is not included in the form chosen as the preferred form of the name.

Examples:

Initials:
Preferred name recorded as: Smith, Nancy E.
Fuller form of name: Nancy Elizabeth
Preferred with fuller form qualifier:  Smith, Nancy E. (Nancy Elizabeth)

Preferred name recorded as: Johnson, A.W.
Fuller form of name: Alva William
Preferred with fuller form qualifier:  Johnson, A.W. (Alva William)

Preferred name recorded as: H. D.
Fuller form of name: Hilda Doolittle
Preferred with fuller form qualifier: H. D. (Hilda Doolittle)

Preferred name recorded as: Rodríguez L., Oswaldo
Fuller form of name: Rodríguez Larralde
Preferred with fuller form qualifier:  Rodríguez L., Oswaldo (Rodríguez Larralde)

Preferred name recorded as: Rodríguez V., Manuel G.
Fuller form of name: Manuel Guillermo Rodríguez Valbuena
Preferred with fuller form qualifier:  Rodríguez V., Manuel G. (Manuel Guillermo Rodríguez Valbuena)

Extra name parts:
Preferred name recorded as: King, Mrs.
Fuller form of name: Annie Liddon
Preferred with fuller form qualifier:  King, Mrs. (Annie Liddon)

Preferred name recorded as: Williams, John
Fuller form of name:  Phillip John
Preferred with fuller form qualifier:  Williams, John (Phillip John)

Preferred name recorded as: Williams, John
Fuller form of name:  John Dudley
Preferred with fuller form qualifier: Williams, John (John Dudley)

Preferred name recorded as: Presley, Elvis
Fuller form of name:  Elvis Aron
Preferred with fuller form qualifier:  Presley, Elvis (Elvis Aron)

In a MARC 21 Authority record, the fuller form of name may be included as part of the access point in subfield $q (Fuller form of name) when needed to break a conflict.  A separate data element may be desirable for this information so that it can be recorded whether or not it is currently in the heading, since it may be needed later to break a conflict. In the US RDA test, catalogers provided fuller forms of personal names in 700 fields when authority records already had an AACR2 heading in the 100 fields.  While policy decisions about whether existing AACR2 100 authority forms should be changed merely to reflect the fuller form after the implementation of RDA have not been made, the issue raised considerable discussion, thus a place to record a fuller form in the authority record other than 100 $q is needed.

2. DISCUSSION

It was determined that RDA intended this element to only contain fuller forms for personal names, not corporate or conference.  Fuller forms of personal names may or may not be included in a record as a 4XX, depending on the cataloging conventions used by the cataloger, yet they are a standard qualifier used to break name conflicts.  The purpose of the element for RDA is to have the fuller form ready for use to break with future conflicts as needed.  Therefore, ideally the fuller form is in a form that can be transferred by machine to the $q subfield when it is needed.

If machine manipulation is to be supported then the field and the $a subfield should not be repeatable since the machine would not be able to sort out which fuller form to use.

There was some discussion with the DP about a possible need for $a and $b subfields for given and surnames.  However, to facilitate inserting them by machine, they are better in one string.  These qualifiers are in direct order in the $q subfield.  Additionally, there were outstanding questions about some non-Western names forms, vis-à-vis given and surnames.   RDA needs to work with IFLA to sort this out in the future.

Field 378 could be defined in the MARC 21 Authority Format as Fuller form of personal name.

3. PROPOSED CHANGES

In the MARC 21 Authority Format define field 378 as described above.


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