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DATE: December 14, 2009
NAME: Addition of subfield $5 (Institution to which field applies) in the 80X-830 Series Added Entry Fields of the MARC 21 Bibliographic Format
SOURCE: Program for Cooperative Cataloging (PCC), PCC Provider-Neutral E-Monograph Record Task Group
SUMMARY: This paper proposes the addition of subfield $5 in fields 800, 810, 811, and 830, for use in recording the name of a digital collection as a series in records for local or regional digital preservation projects, and projects of wider scope such as the Registry of Digital Masters (RDM). The data would indicate to which institution the series applies in records that are part of the registry or other digital preservation projects, where the institution makes a commitment to preserve digital masters.
KEYWORDS: Subfield $5, in fields 80X-830 (BD); Series Added Entry fields (BD) ; Registry of Digital Masters.
12/14/09 – Made available to the MARC 21 community for discussion
1/16/10 - Results of MARC Advisory Committee discussion: Approved.
02/26/10 - Results of LC/LAC/BL review - Agreed with the MARBI decision.
Program for Cooperative Cataloging (PCC) guidelines mandate that bibliographic records created for online resources and coded as “pcc” should follow a “provider-neutral policy.” Thus the provider-neutral record does not give details about individual digital versions of a particular resource, whether it is a monograph, serial, or integrating resource. It is recommended, though not required, that non-PCC member libraries follow the provider-neutral guidelines whenever they create or revise records for online resources in OCLC. Exceptions to this policy are made for records from local or regional cooperative digitization projects and records authenticated as part of the Registry of Digital Masters (RDM).
The RDM is a service of the Digital Library Federation and OCLC that registers persistent digitally reformatted and born digital publications. Records contributed to the registry contain record elements that identify what resources or parts of resources have been digitized, where they can be accessed, and details of the digitization process. Some of this information is institution specific (e.g. holdings information) and is included in the OCLC master record. Records produced as a part of local or regional cooperative digitization projects (not part of the RDM) often also carry institution specific information related to digitized resources.
RDM and other similar preservation information may be coded in fields 506, 533, 538, and 583, and selected 7XX fields as long as subfield $5 (Institution to which information applies) is present. The subfield $5 functions as a signal to others to leave it in the shared cataloging record; it also makes it easy for other libraries to recognize it and remove it from their local catalogs if it is not wanted. The data in the various subfields $5 can be matched to understand features about a particular institution’s digitized version.
Currently subfield $5 is not authorized for use with any of the 8XX series added entry fields. It is proposed that subfield $5 be added to all the 8XX series added entry fields in the MARC 21 Bibliographic Format to accommodate local series that appear in records for the Registry of Digital Masters and other digital preservation projects.
In the MARC 21 Bibliographic Format:
Define subfield $5 (Institution to which field applies) as repeatable in the following fields:
Record 1 MARC 21 version of OCLC # 435463005 (abbreviated record, slightly edited). 042 code "dlr" indicates that this record is part of the RDM.
040 ## $aCGU $c CGU $d CGU $d OCLCA
042 ## $a dlr
100 1# $a Winslow, Miron, $d 1789-1864.
245 10 $a Comprehensive Tamil and English dictionary $h [electronic resource].
260 ## $a Madras : $b P.R. Hunt, $c 1862.
300 ## $a 1 online resource (ix,  p., 1 l., , 976 p.)
490 1# $a Digital dictionaries of South Asia
500 ## $a Title from home page (Digital Dictionaries of South Asia Web site, viewed on Sept. 8,
506 0# $a No restrictions $f Unrestricted online access $2 star $5 ICU
538 ## $a Master and use copy. Text was double keyed and verified. $5 ICU
583 1# $a digitized $c 2004 $h University of Chicago Library $f committed to preserve $2 pda $5 ICU
776 08 $i Print version: $a Winslow, Miron, 1789-1864. $t Comprehensive Tamil and English
dictionary of high and low Tamil $w (DLC) 12019956 $w (OCoLC)04142997
830 #0 $a Digital dictionaries of South Asia. $5 ICU
856 40 $u http://www.purl.oclc.org/dsal/dictionaries/PL4756.W50 $u
Record 2 Abbreviated record example from local digitization project (not part of the RDM)
100 1# Garrison, Wendell Phillips, $d 1840-1907.
245 10 In Lundy's land $h [electronic resource] / $c by Wendell Phillips Garrison.
260 ## Philadelphia : $b [s.n.], $c 1895.
300 ## 1 online resource (13 p.)
500 ## Description based on print version record.
500 ## Part of the Samuel J. May anti-slavery collection donated to Cornell
University Library. $5 COO
500 ## "Reprinted from the Pennsylvania magazine of history and biography,
533 ## Electronic reproduction. $b Ithaca, N.Y. : $c Cornell University Library,
$d [between 2000 and 2002] $5 COO
630 00 Lundy family.
650 #0 Pacifists.
650 #0 Slavery $z United States.
650 #0 Society of Friends.
830 #0 Samuel J. May anti-slavery collection. $5 COO
856 40 $u http://dlxs.library.cornell.edu/mayantislavery/23876907
Record 3 Abbreviated record example from local digitization project (not part of the RDM)
100 1# Briot, $c M. $q (Charles), $d 1817-1882.
240 10 Leçons de géométrie analytique. $l English
245 10 Briot and Bouquet's Elements of analytical geometry of two dimensions $h [electronic resource].
246 30 Elements of analytical geometry of two dimensions
250 ## 14th ed. / $b translated and edited by James Harrington Boyd.
260 ## Chicago : $b Werner School Book Co., $c c1896.
300 ## 581 p. : $b ill. ; $c 23 cm.
533 ## Electronic reproduction. $b [Ithaca, N.Y.] : $c Cornell University Library, $d [2000$]. $f
(Cornell historic math book collection). $n Mode of access: World Wide Web. $5 COO
830 #0 Cornell University Library historical math monographs. $5 COO
856 40 $u http://digital.library.cornell.edu/cgi/t/text/text-idx$c=math;idno=00830002
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