NAME: Expanding the use of field 028 (Publisher Number) in the USMARC Bibliographic Format
SOURCE: Music Library Association & Online Audiovisual Catalogers
SUMMARY: This paper proposes modifying the definition of field 028 in the USMARC Bibliographic format so that it is not limited to sound recordings, videorecordings and printed music, but can also be used for other music related material. It proposes the addition of a new first indicator value 5 for Other publisher number to be used for publisher numbers that do not fall into any of the other values and a change of name for value 3 to Other music publisher number.
KEYWORDS: Field 028; Publisher Number
RELATED: DP 103 (June 1997)
11/15/97 - Forwarded to USMARC Advisory Group for discussion at the 1998 Midwinter MARBI meetings.
1/10/98 - Results of USMARC Advisory Group discussion - Approved as amended. Slight changes to the wording of the definition of field 028 were suggested. Value 3 will be defined as "Other music number".
2/11/98 - Results of final LC review - Approved.
PROPOSAL NO.98-3: Expanding the use of field 028 (Publisher Number) 1. BACKGROUND Field 028 (Publisher Number) is used for formatted publisher's numbers and the format specifies that its use is limited to sound recordings, printed music, and videorecordings. A first indicator value is used to specify the type of publisher number that is recorded (issue number, matrix number, plate number, other publisher number, or videorecording number). Music publishers have begun to use similar numbers on music related material that they issue that are not sound recordings or printed music. For instance, a libretto, which would be cataloged as language material, might be assigned a music publisher's number. The Music Library Association (MLA) and the Online Audiovisual Catalogers (OLAC), Inc. have requested that the USMARC Advisory Group consider a change in definition in this field so that publisher numbers on forms of music-related material other than sound recordings, printed music and videorecordings can be recorded in the same field. The Canadian Association of Music Libraries (CAML) also supports the proposed change in field definition. The following examples are for books (which would be coded as language material) that contain publisher numbers that currently may not be included in field 028. 245 14$aThe jewels of the Madonna :#bopera in ... 260 ##$a New York :$bG.Schirmer ;$b... 500 ##Publisher's no.: 23214 Textual book containing libretto. Publisher number found on verso of the title page. Field 500 used since it cannot be recorded in field 028. 245 10$aMusikalische Koexistenz :#bopera in ... 260 ##$aMainz :$bSchott Musikwissenschaft ;$c... 500 ##Publisher's no.: ED 8073 Textual book on history and criticism. Field 500 used since it cannot be recorded in field 028. Other materials that are music have the same type of publisher numbers that are recorded in field 028. Since items that are not sound recordings, music or videorecordings are being issued using the same number scheme as those considered publisher numbers for those particular materials, it is desirable to include them in the same field. 2. DISCUSSION Field 028 is defined as follows: 028 Publisher Number (R) This field contains formatted publisher's numbers used for sound recordings, printed music, and videorecordings. Publisher's numbers that are given in an unformatted form are recorded in field 500 (General Note). Field 028 is repeatable for multiple numbers associated with an item. First Indicator Type of publisher number 0 Issue number 1 Matrix number 2 Plate number 3 Other publisher number 4 Videorecording number Second Indicator Note/added entry controller 0 No note, no added entry 1 Note, added entry required 2 Note, no added entry 3 No note, added entry required Subfield Codes $a Publisher number (NR) $b Source (NR) $6 Linkage (NR) Discussion Paper No. 103 explored the current uses of field 028 (Publisher Number) and field 037 (Source of Acquisition) for publisher numbers and considered possible changes to the fields to allow for more consistent recording and less redundancy of the information. It suggested two options. Option 1 was to allow for field 028 to include publisher numbers found on any type of material, and either expanding the first indicator value 3 (Other publisher number) to include the additional meterial or defining a new indicator 3 value for numbers on items that are not sound recordings, printed music, and videorecordings could be defined. Option 2 was to redefine field 028 to include the information previously in field 037 and make field 037 obsolete. The discussion revealed that although there was sometimes confusion with sound recordings, printed music, and videorecordings as to when to use 037 and when 028 because it is not always clear what is a publisher number and what a stock number, that Option 1 (using field 028) was preferred (also by MLA and OLAC). There was no consensus as to whether an additional value in Indicator 1 was needed as this depends upon whether there is a reason why systems would want to separate those items that are not sound recordings, music or videorecordings using Indicator 1. Thus, it is proposed that field 028 remove the restriction concerning the form of material. In cases of doubt whether the number is a publisher number, field 028 should not be used. The first indicator of field 028 value 3 could be left with its current definition (i.e., applicable only to sound recordings, printed music, and videorecordings), with its name augmented as follows: 3 - Other
publisher number Value 3 indicates that the publisher number for music is other than an issue, matrix, or plate number. A new Indicator 1 value would be introduced for other music-related publisher numbers. 3. PROPOSED CHANGES The following is presented for consideration: In the USMARC Bibliographic Format, in field 028 (Publisher's Number): - Modify the definition of field 028 as follows: This field contains formatted publisher's numbers used for sound recordings, videorecordings, printed music, and other music related material. Publisher's numbers that are recorded in the bibliographic record in an unformatted form are recorded in field 500 (General Note). Numbers that are identified as stock numbers are recorded in field 037. In case of doubt as to whether a number is a publisher's number, record the number in field 500 or 037. Field 028 is repeatable for multiple numbers associated with an item. - Change the name of value 3: 3 - Other music publisher number - Define a new first indicator value 5: 5 - Other publisher number Value 5 indicates that the publisher number is other than any of the other defined values (i.e. it is not a publisher number for a sound recording, music, or a videorecording).