NAME: Redefinition of Field 210 (Abbreviated Key Title) in the USMARC Bibliographic Format
SOURCE: National Library of Medicine; Cooperative Online Serials Program (CONSER)
SUMMARY: This proposal suggests that field 210 be broadened to include both abbreviations of the key title and abbreviated titles not based on the key title. In order to broaden the field, the names of the field and subfield $a are changed, the field is made repeatable, a second indicator (Type of Abbreviated Title) is defined, and subfield $2 (Source) is added.
KEYWORDS: Field 210; Abbreviated Key Title; Abbreviated Title
11/15/97 - Forwarded to USMARC Advisory Group for discussion at the 1998 Midwinter MARBI meetings.
1/10/98 - Result of USMARC Advisory Group discussion - Approved with slight amendment to definition of field.
2/11/98 - Result of final LC review - Approved.
PROPOSAL NO.98-1: Redefinition of Field 210 (Abbreviated Key Title) 1. BACKGROUND Field 210 is currently used by ISSN centers to record an abbreviation of the key title based on _ISO 4, Documentation--Rules for the Abbreviation of Title Words and Titles of Publications and List of Serial Title Word Abbreviations_. This definition excludes catalogers from providing access to other title abbreviations used in abstracting and indexing services that may not be based on the key title. Providing such access is important because these abbreviations are frequently used in citations from which patrons then search for journals. Some agencies, such as the National Library of Medicine, create abbreviated titles for use in particular indexing/abstracting services, e.g. MEDLINE. These abbreviated titles may be based on the key title (field 222) or they may also be based on the title entry (e.g., the title proper from field 245 or the title proper as qualified in field 130). This title abbreviation may or may not match that which is assigned by the ISSN center based on the key title. In cases where such an abbreviated title differs, there is a need to give access to them. Additionally, both these and other abbreviated titles may be found on the publication (often in a citation note or as a running title). 2. DISCUSSION Providing additional abbreviated titles in CONSER and other serial records may provide useful access points for the citations to enable users to identify the titles to which the citations refer. Expanding field 210 would accommodate such titles. Field. During the discussion of this issue at the CONSER Operations Committee meeting in May 1997, the question was raised whether an abbreviated title found on the piece, particularly as a running title, could not be accommodated by field 246 (for which there is a special indicator value for running title). According to CONSER program staff, discussions with catalogers since that time indicate no strong preference for whether to code abbreviated titles found in the piece in field 210 or 246. Thus the field definition and scope could be revised as follows: Field 210 contains a title of the work as abbreviated for purposes of indexing and citations. Field 210 is supplied by ISSN centers based on the key title (field 222) and by cataloging agencies including abstracting/indexing services. The abbreviated title may be created by the agency supplying the field or it may be taken from the piece. The field would need to be made repeatable in case both an abbreviated key title and another abbreviated title are recorded. Indicator. The ISSN center needs to be able to continue to identify the particular abbreviated title that is the one assigned by an ISSN center, based on the Key title and according to ISO 4. Thus Indicator 2 (Indicator 1 is already used to indicate title added entry) could be defined to identify these abbreviated key titles as follows: Indicator 2 -- Type of abbreviated title # Abbreviated key title 0 Other abbreviated title # - Abbreviated key title Value # indicates that the abbreviated title is based on the Key Title (field 222). It is assigned by national centers under the auspices of the ISSN Network in accordance with ISO 4, Documentation -- Rules for the Abbreviation of Title Words and Titles of Publications and List of Serial Title Word Abbreviations. Abbreviated titles are provided in field 210 by an ISSN Network national center for all serials of international interest, that is, records for which field 022 (International Standard Serial Number) second indicator value is 0 or #. 0 - Other abbreviated title Value 1 indicates that the abbreviated title is other that an abbreviated key title. Subfield $2. NLM has requested that a subfield be added to enable an agency to identify the agency or service creating or using a specific abbreviated title. This subfield would be used primarily when Indicator 2 is value 0. It would not be necessary when Indicator 2 is value # unless an agency uses the abbreviated key title in their service. It is clear from the definition of value # that the abbreviated key title is only assigned by an ISSN center. Subfield $2 has been defined as Source in many USMARC fields; it could be used for this purpose, and the content of the subfield would be organization codes as listed in the _USMARC Code List for Organizations_. The subfield would need to be repeatable since more than one agency or service might use the same abbreviated title and want to be able to identify themselves. 3. PROPOSED CHANGES The following is presented for consideration. In the USMARC Bibliographic Format, in field 210 (Abbreviated Key Title): - Change the name from Abbreviated Key Title to Abbreviated Title - Change the Definition and Scope to read: Field 210 contains a title of the work as abbreviated for purposes of indexing and citations. Field 210 is supplied by ISSN centers based on the key title (field 222) and by cataloging agencies including abstracting/indexing services. The abbreviated title may be created by the agency supplying the field or it may be taken from the piece. - Make the field repeatable. - Define 2nd indicator (Type of abbreviated title) with the following values: # Abbreviated key title 0 Other abbreviated title - Rename subfield $a Abbreviated title. - Define an optional, repeatable subfield $2 (Source) for the agency or service creating the abbreviated title, as needed. The agency is identified by a MARC Organization code of the name of the agency.