NAME: Addition of Subfield $5 in field 655 (Index Term-- Genre/Form) in the USMARC Bibliographic Format
SOURCE: Harvard University
SUMMARY: This proposal suggests the addition of $5 (Institution to which field applies) to field 655 (Index Term--Genre/Form), to allow physical characteristics of an individual institution's copy of an item to be marked, so that such local, copy-specific information can be accurately managed when the record is transmitted between systems.
KEYWORDS: Field 655 (Bibliographic); Subfield 5, in field 655 (Bibliographic); Index Term--Genre/Form)
12/15/96 - Forwarded to USMARC Advisory Group for discussion at the 1997 Midwinter MARBI meetings.
2/17/97 - Results of USMARC Advisory Group discussion - Approved.
2/26/97 - Results of final LC review - Approved.
PROPOSAL NO. 97-4: Addition of Subfield $5 in field 655 (Index Term--Genre/Form) 1. BACKGROUND There has long been a perceived need to be able to mark added entries for physical format characteristics as institution-specific when applicable. Proposal No. 95-10 (Making Field 755 Obsolete in the USMARC Bibliographic Format) resulted in making field 755 (Added Entry-- Physical Characteristics) obsolete, using field 655 for the information. Thus, field 655 (Index term--Genre/Form) is now used with terms describing the physical characteristics of an item. Unlike other subject entries, physical characteristics may apply to all copies of a work or to only a single copy. Many entries for physical characteristics such as CD-ROM or Type evidence apply to all copies of an edition, and these cases do not need further coding. However, other physical characteristics, such as fore-edge paintings or annotations, may be specific to the copy in hand, and require notes and access points which are marked as such. In order for entries for such characteristics to be managed accurately when records are exchanged between systems, there must be a way to distinguish copy-specific characteristics from universal ones. 2. DISCUSSION The subfield $5 is used throughout the USMARC bibliographic and authority formats to indicate that a field is institution- specific. Existing systems already process subfield $5 information in the 246 and in a variety of 5XX and 7XX fields. Robin Wendler sent a message to the USMARC list in October soliciting comments on the suggestion to add subfield $5 to field 655. Several contributors expressed support for this proposal. The original question was asked as to whether there was a need to add subfield $5 to other 6XX fields at the same time. A possible situation might be a map that on one copy is annotated to show a particular subject, while not all copies include that annotation. In this case a subject heading pertaining only to that particular copy could be added with a subfield $5. Attachment A shows examples of the use of subfield $5 in field 655. 3. PROPOSED CHANGES The following is presented for consideration: - In the USMARC Bibliographic Format, define subfield $5 (Institution to which field applies) in Field 655 (Index Term--Genre/Form) See Attachment B for a description of this field if this proposal is approved. ----------------------------------------------------------------- ATTACHMENT A Example 1: OCLC: 30569696 Rec stat: n Entered: 19940608 Replaced: 19950617 Used: 19940608 Type: a ELvl: I Srce: d Audn: Ctrl: Lang: swe BLvl: m Form: Conf: 0 Biog: MRec: Ctry: sw Cont: GPub: Fict: 1 Indx: 0 Desc: a Ills: Fest 0 DtSt: s Dates: 1762, 040 $a HHG $e dcrb $c HHG 100 1 $aPletz, Martin. 245 15 $aThen engelske flygarens rese-beskrifning : $b under hwilken dikt, grundsatzar uti then naturliga lagen och folke-rätten, then swenska ungdomen til tjenst föreställas / $c f Martin Pletz ... 260 $aSkara : $b Trykt uti Kgl. privil. boktryckeriet, $c 1762. 300 $a, 168,  p. (p. - blank) ; $c 16 cm. (8vo) 500 $aSignatures: pi1 A-Ls (- L7, 8) (L6 blank, L7 = pi1?). 500$aErrata: p. . 500 $aThe Houghton Library copy is interleaved with extensive annotations in Latin and autographed (in an earlier hand?) on the front flyleaf: Olof Dahlgren Stockholm d 18 Maji ar 1780 egareren till dena Bok. $5 MH-H 655 7 $aUtopian literature $z Sweden $y 18th century. $2 rbgenr 655 $aAnnotations (Provenance) $z Sweden $y 18th century. $2 rbprov $5 MH-H 700 1 $aDahlgren, Olof, $d fl. 1780, $e former owner. $5 MH-H 752 $aSweden $d Skara. Example 2: OCLC: 28201197 Rec stat: c Entered: 19930603 Replaced: 19931015 Used: 19930603 Type: a ELvl: I Srce: d Audn: Ctrl: Lang: fre BLvl: m Form: Conf: 0 Biog: MRec: Ctry: enk Cont: GPub: Fict: 0 Indx: 0 Desc: a Ills: Fest: 0 DtSt: s Dates: 1811, 040 $aHHG $c HHG 100 1 $aClaudianus, Claudius. 240 10 $aIn Rufinum. $l French & Latin 245 13 $aLa chute de Rufin : $b poème en deux chants / $c traduit du Latin de Claudien, avec notes historiques, géographiques, mythologiques et grammaticales par le Marquis de Sy. 260 $aLondres : $b Chez MM. Dulau et co., Deboffe, Deconchy ... etc., $c 1811. 300 $axviii, 124 p. ; $c 19 cm. 500 $aAdded t.p. in Latin. 500 $aText in French and Latin. 500 $aPresentation inscription from the Marquis A.C.A.F. de Sy. $5 MH-H 500 $aThe Heber-Lowther Castle copy. $5 MH-H 500 $aDouble fore-edge paintings. $5 MH-H 655$aFore-edge paintings (Binding) $z England $y 19th century. $2 rbbin $5 MH-H 752 $aEngland $d London. ---------------------------------------------------------------- ATTACHMENT B < > indicates addition; [ ] indicates deletion 655 Index Term--Genre/Form (R) Indicators First Type of heading Basic 0 Faceted Second Source of term 7 Source specified in subfield $2 Subfield Codes $a Genre/form data or focus term (NR) $b Non-focus term (R) $c Facet/hierarchy designation (R) $v Form subdivision (R) $x General subdivision (R) $y Chronological subdivision (R) $z Geographic subdivision (R) $2 Source of term (NR) $3 Materials specified (NR) < $5 Institution to which field applies (NR)> $6 Linkage (NR) FIELD DEFINITION AND SCOPE This field contains terms indicating the genre, form, and/or physical characteristics of the materials being described. Genre terms for textual materials designate specific kinds of materials distinguished by the style or technique of their intellectual contents; for example, biographies, catechisms, essays, hymns, or reviews. Form and physical characteristic terms designate historically and functionally specific kinds of materials as distinguished by an examination of their physical character, subject of their intellectual content, or the order of information within them; for example, daybooks, diaries, directories, journals, memoranda, questionnaires, syllabi, or time sheets. In the context of graphic materials, genre headings denote categories of material distinguished by vantage point, intended purpose, characteristics of the creator, publication status, or method of representation. The field may contain terms constructed from a faceted vocabulary. For each term found in the field, an identification is given as to the facet/hierarchy in the thesaurus from which the term came. In addition, identification is given as to which term is the focus term of the expression. Standard published lists are used for the genre and form terms and the list is identified in subfield $2 (Source of term). GUIDELINES FOR APPLYING CONTENT DESIGNATORS INDICATORS First Indicator - Type of heading The first indicator position specifies the type of heading in the field. # - Basic Value # indicates that genre/form data is recorded in a single occurrence of subfield $a. 0 - Faceted Value 0 indicates that each genre/form term is recorded in a separate subfield $a or $b. A subfield $c (Facet/hierarchy designation) precedes each term in subfields $a and $b; it denotes the facet/hierarchy of each term in a particular thesaurus. Second Indicator - Source of term The second indicator position contains value 7 which indicates that the source of the genre/form term is contained in subfield $2. SUBFIELD CODES $a - Genre/form data or focus term Subfield $a contains all genre, form, or physical characteristics data when the first indicator is $. For faceted headings (first indicator is value 0), it consists of the focus term. A focus term is the concrete thing forming the basis of the expression. 655 #7$aBird's-eye views$y1874.$2gmgpc 655 #7$aCartoons$y1952.$gmgpc 655 #7$aGampi fibers (Paper)$zJapan$y1955$2rbpap Heading: Laminated marblewood bust 655 07$ck$bLaminated$cm$bmarblewood$cv$abust.$2aat $b-Non-focus term Subfield $b contains a term other than that considered the focus in a faceted heading (first indicator is value 0). Heading: Black Hmong cotton courtship balls 655 07$cd$aBlack$cf$bHmong$cm$bcotton$ck$bcourtship$ct $aballs.$2aat $c - Facet/hierarchy designation Subfield $c contains a designation identifying the facet/hierarchy for each term found in subfields $a and $b in faceted headings (first indicator is value 0). The designations differ, depending on the thesaurus used (as specified by the code found in subfield $2). The designations and their associated facets/hierarchies can be found in the thesaurus identified by subfield $2. Subfield $c always precedes the data to which it is associated. See the examples under the descriptions of subfields $a and $b. $v - Form subdivision Subfield $v contains a form subdivision that designates a specific kind or genre of material as defined by the thesaurus being used. Subfield $v is appropriate only when a form subject subdivision is added to a genre/form term. $x - General subdivision Subfield $x contains a subject subdivision that is not more appropriately contained in subfield $v (Form subdivision), subfield $y (Chronological subdivision), or subfield $z (Geographic subdivision). Subfield $x is appropriate only when a topical subdivision is added to a term with a first indicator of $ (Basic). 655 #7$aDictionaries$xFrench$y18th century.$2rbgenr 655 #$$aPhotoprints$xColor$zPanama Canal Zone$y1900- 1950.$2gmgpc $y - Chronological subdivision Subfield $y contains a subject subdivision that represents a period of time. Subfield $y is appropriate only when a chronological subject subdivision is added to a term. 655 #7$aCompetition drawings$y1984.$2gmgpc $z - Geographic subdivision Subfield $z contains a geographic subject subdivision. Subfield $z is appropriate only when a geographic subject subdivision is added to a term. 655 #7$aHymnals$zMassachusetts$y18th century.$2rbgenr 655 #$$aSigning patterns (Printing)$zGermany$y18th century.$2rbpri $2 - Source of term Subfield $2 contains a USMARC code that identifies the source list from which the index term was assigned. It is used only when the second indicator position contains value 7 (Source specified in subfield $2). The source of the USMARC code is USMARC Code List for Relators, Sources, Description Conventions that is maintained by the Library of Congress. 655 #7$aEmblem books$zGermany$y17th century.$2rbgenr 655 #$$aLithographs$zGermany$y1902.$2gmgpc $3 - Materials specified Subfield $3 contains information which indicates the part of the described materials to which the field applies. 655 $7$3Municipal Fire Station records$aFire reports$zAtlanta, Georgia$y1978.$2[thesaurus code] <$5 - Institution to which field applies Subfield $5 contains the USMARC code of the institution or organization that holds the copy to which the field applies. It is used in an index term for genre/form or physical characteristics that does not apply to the universal description of the item. The source of the USMARC code is USMARC Code List for Organizations that is maintained by the Library of Congress. 655 ##$aAnnotations (Provenance) $z Sweden $y 18th century. $2 rbprov $5 MH-H > $6 - Linkage Subfield $6 contains data that link pairs of fields that are alternate graphic representations of each other. It contains the tag number of an associated field and an occurrence number. A complete description of subfield $6 and guidelines for applying it are provided in the 880 Alternate Graphic Representation section. INPUT CONVENTIONS Punctuation The subfield preceding subfield $2 in field 655 ends with a mark of punctuation or a closing parenthesis. 655 #7$aDiaries$zBelgium.$2[thesaurus code] An term followed by a subject subdivision does not end with a mark of punctuation unless the preceding term ends with an abbreviation, initial/letter, open date, or other data that and with in a mark of punctuation. 655 #7$aPrayer books$zRhode Island$y18th century.$2[thesaurus code] Spacing No spaces are used in initialisms, acronyms, or abbreviations. A data element that contains an open-ended date ends with one space when it is followed by a subject subdivision. Subfield $y Imprint Date Data The imprint date (i.e., the date found in 260$c) may be used in subfield $y of field 655. In subfield $y, the date data are recorded following Library of Congress Rule Interpretations 21.30M. Brackets are not used even though they may be present in 260$c. When the dates are preceded by alphabetic data in subfield $y, the first letter of the alphabetic data is capitalized, e.g., Not before [imprint date]; Not after [imprint date]; Ca. [imprint date]. 260 #$$a<place of publication> :$b<publisher>,$c 655 #7$aAddresses$zMassachusetts$zBoston$y1885.$2rbgenr Display Constant -- [dash associated with the content of subfield $v, $x, $y, and $z] The dash (--) that precedes a subdivision in an extended subject heading is not carried in the USMARC record. It may be system generated as a display constant associated with the content of subfields $v, $x, $y, and $z. Content designated field: 655 #7$aAgenda$xWeekly$y1980-1985.$2<thesaurus code> Display example: Agenda--Weekly--1980-1985. In headings having a first indicator 0 (Faceted), the dash (--) that precedes any non-focus term that follows a focus term is not carried in the USMARC record. It may be generated as a display constant associated with subfield $b. RELATED USMARC FIELD OR DOCUMENT 880 Alternate Graphic Representation USMARC Code List for Relators, Sources, Description Conventions <USMARC Code List for Organizations> CONTENT DESIGNATOR HISTORY First indicator - Type of heading In 1993, the first indicator was given its present definition. Records created prior to this change may contain a $ meaning undefined. Until field 755 (Added Entry--Physical Characteristics) was made obsolete in 1995, physical characteristics were recorded in field 755 instead of field 655.