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Most Frequently Asked Questions about joining BIBCO
- What is BIBCO?
BIBCO is the bibliographic record component program of
the PCC through which participants create cataloging records using
mutually agreed upon standards. The hallmark of the BIBCO record
is that authorized headings support those access points which call
for established forms. For more information see BIBCO
program description on the BIBCO homepage
Back to Questions
- Who can join BIBCO?
All independent NACO members of the PCC are invited
to join BIBCO. If an institution is a member of OCLC, additionally,
that institution must have an OCLC National Level Enhance
authorization (see also responses 5-6 to Question 3 of
this FAQ).
Back to Questions
- What exactly are the
requirements to join BIBCO?
There is a BIBCO
paramenters document posted on the
BIBCO Home Page that outlines the requirements
but essentially, besides being an active,
independent NACO library, the requirements
include the following:
- New participants are asked to
attend a training class (usually
2-3 days) held at their own institution.
The training is tailored to each
institution's needs and is presented
by a regional BIBCO trainer.
- Institutions are asked to assume
the cost of travel to and from the
training site, the expenses for lodging,
and the cost of meals for the trainer.
- In order that up-to-date information
is on file and for administrative
purposes institutions are asked to
fill in a BIBCO survey form and a
BIBCO application/information form.
- Commit to a contribute a minimun
of 100 new BIBCO records a year.
This does not necesarily mean 100
new originally cataloged records;
however, it does mean that the records
counted as contributed to BIBCO had
not been previously coded 042 "PCC" and
that at the time of contribution
the item met the requirements of
an authenticated PCC bibliographic
record.
- If a library is an OCLC subscriber,
it must have Enhance
status and it will be necessary
to apply for National Level
Enhance status.
- Note:
Separate National Level Enhance authorizations
are necessary for each non-book format
in which contributions are to be
made. It is also necessary that NACO
independence in non-Roman languages
must be achieved before contributing
to BIBCO in those additional areas.
- An independent NACO institution
is defined as an institution that
is meeting the contribution goals
set for their institution and that
has satisfactorily completed the
quality review period for name authortiy
records in all languages in which
contributions will be made.
Back to Questions
- Our
library
does not
contribute
series
to NACO,
is it required
to take
the series
training
before
joining
BIBCO?
No,
it is not
necessary
to contribute
series
to NACO
in order
to join
BIBCO, as series tracings and authority work are optional. If an institution's local practice is to trace series in their BIBCO records, training in series authorities is called for.
Back
to Questions
- Does
a
Library
have
to
use
LC
subject
headings
or
LC
classification
in
order
to
join
BIBCO?
No,
the
core
record
standard(s)
defined
by
the
PCC
clearly
state
that
a
BIBCO
record
must
contain
subject
headings
from
a "recognized
thesaurus" such
as
AAT,
MeSH,
etc.
Similarly
with
classification,
it
is
not
necessary
to
use
LC
classification
in
order
to
create
a
BIBCO
records.
For
more
information
on
classification
numbers
click
here
to
read
the Policy on classification
numbers
in
BIBCO
Records
Back
to
Questions
- Do
I
have
to
create
Core
records
in
order
to
join
BIBCO?
No,
BIBCO
libraries
may
contribute
full
and/or
core
records,
but
not
minimal-level
records.
The
true
hallmarks
of
a
BIBCO
record
are
a
full
description
and
that
all
assigned
access
points
have
corresponding
authority
records
in
the
national
authority
file.
(See
also
response
to
question
7
in
this
FAQ)
Back
to
Questions
- What
exactly
is
a
Core
Record?
Ther
core
record
represents
a
new
level
of
cataloging
between
minimal-
and
full-level
cataloging.
Given
the
costs
of
cataloging
and
the
shrinking
resources
in
libraries,
the
PCC
recognized
the
need for
a
new
cataloging
tool
and
developed
the
core
record
standards.
These
standards
set
a
floor
of
data
elements
within
a
format
which
must
always
be
included
in
any core
record,
yet
may
also
be
exceeded,
thereby
providing
institutions
with
a
new
level
of
flexibility
in
their
local
cataloging.
As
described
in
a
report
by
the
Task
Group on
the Core Bibliographic Record for Audio Visual Materials (but
which
applies
across
the
board
to
all
formats)
PCC
core-level
records:
- Are
identifiable
(a
special
code
appears
in
the
MARC
21
042
field)
- Meet
specific
requirements
(i.e.,
comply
with
the
official
PCC
core
record
standards,
standards
which
require
the
inclusion
of
a
minimum
of
key
elements
of
information). Have
all
names
and
LCSH
access
points
under
national
authority
control.
- Are
dynamic
--
the
institution
which
creates
the
original
core
record
may
choose
to
exceed
the
core
standard,
and,
other
authorized
PCC
institutions
may
choose
to
enrich
existing
PCC
core
records
(e.g.,
by
adding
or
expanding
notes,
adding
additional
access
points,
etc.)
- Offer
individual
institutions
greater
flexibility
in
tailoring
local
cataloging
practice
to
local
needs
and
priorities.
Back
to
Questions
- Once
we
have
joined
BIBCO
may
we
begin
to
contribute
records
in
non-book
formats
or
is BIBCO
training
required
for
each
format?
It
is
not
necessary
to
have
additional
training
in
order
to
contribute
records
to
BIBCO
in the
non-book
(or
non-Roman)
formats.
However,
if
a
library
is
an
OCLC
subscriber,
that
library must
also
have Enhance status in
any
given
format(s)
and
it
will
be
necessary
to
apply
for
for National level
Enhance status
in
that
specific
format(s)
before
proceeding
to
contribute
records
to
BIBCO.
There is no equivalent requirement for RLG subscribers, however, it is
assumed that RLG institutions have provided training to their catalogers
to enable them to contribute bibliographic records in the non-book formats
which meet the requirements of the PCC. (Note comments below #5
in question 3 of this FAQ for additional information)
Back
to
Questions
- What
evaluation
and
review
process
is
required
of
OCLC
members
for
Enhance
authorization
for
separate
bibligraphic formats?
OCLC
requires
Enhance
applicants
to
send
a
set
number
of
records
with
their
application
in
each separate
format.
Once
the
application
in
a
given
format
is
accepted
a
review
of
enhanced records
commences
until
a
full
set
complies
with
the
guidelines
for
Enhance
procedures.
At
their April
1999
meeting
the
BIBCO
Operations
Committee
asked
if
some
of
these
requirements
could
be
streamlined. OCLC
responded
with
a
restatement
of
its
policies
on Record
evaluation
procedures
for
OCLC
Enhance
participants.
The
PCC
strongly
endorses
OCLC's
position
in
this
matter.
Back
to
Questions
- What
are
the
responsibilities
of
the
BIBCO
contact in
my
library?
The
BIBCO
contact
much
like
the
NACO
contact in
a
library
is
to
act
as
the point
person
at
his/her
institution.
Each
institution
defines the
activities
of
its
BIBCO
contact.
Such
activities may
include
responding
to
BIBCO
queries
from
other catalogers
within
his/her
own
institution
or
serving as
a
reviewer
of
records
to
be
contributed to
BIBCO.
S/he
may
also
be
responsible
for gathering
and
inputting
statistics
to
the
PCC
statistics web
form
on
a
monthly
basis
and
sending them
to
the
Secretariat.
The
BIBCO
contact is
also
eligible
for
selection,
on
a
rotational basis,
to
represent
his/her
institution
on
the
BIBCO Operations
Committee
and
as
such
is
responsible
for interacting
with
the
PCC
standing
committees
on
Standards, Automation,
Training,
etc.
For
more
information
on the
responsibilities
of
the
BIBCO
representative
read
the PCC
governance section
on
the
BIBCO
Operations
Committee.
Back
to
Questions
- How
do
I
send statistics
to
the
Program for
our
BIBCO
activity?
The
PCC
Secretariat
at
the Library
of
Congress
is responsible
for
compiling
and posting
the
statistics
for each
of
the
BIBCO libraries
on
a
monthly basis.
Carolyn
Sturtevant,
in the
Coop
Team
and David
Williamson,
PCC
webmaster, are
the
persons
currently responsible
for
this
activity. However,
each
BIBCO
library is
responsible
for
collecting and
reporting
statistics
to the
Secretariat.
- Web
reporting
form:
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