Library of Congress

Program for Cooperative Cataloging

The Library of Congress > Cataloging, Acquisitions > PCC > NACO > Frequently asked questions about joining the NACO Program

Joining

  1. Who can join NACO?
  2. May individuals join NACO?
  3. Are commercial agencies (i.e., vendors that are for-profit agencies that provide cataloging services/products to libraries) eligibe to join NACO?
  4. What does it cost to join NACO?
  5. Is it required that my library use a bibliographic utility to participate in NACO?
  6. Is there a contract involved?

Training

  1. How many staff members can be trained at the same time for NACO?
  2. Is there a schedule for NACO training classes?
  3. Is sending a staff member or two to the Library of Congress for training an option?
  4. Does the NACO workshop cover series and music uniform title authority records contributions?
  5. When accepted into NACO will commercial institutions also receive the free documentation?

Record Creation

  1. Will we need a password to create NACO records?
  2. Will my authority records be identified by a MARC code or utility symbol?
  3. Traditionally it is said that authority work is the most costly aspect of cataloging. What additional research is required before contributing headings (e.g. calling publishers, consulting biographical sources)?
  4. What are the procedures for feedback from NACO trainer/reviewer on our performance in the program?
  5. Will headings from local catalogs with many cross-references be accepted for NACO contribution?

Non-Latin Script

  1. May we also submit headings for Chinese, Japanese, and Korean names (CJK)? If so, are there any differences in procedure?
  2. We do our CJK cataloging on OCLC--are headings generated from that cataloging submitted through OCLC?
  3. Will LC accept alternative romanization schemes for cross-references?

Responsibilites

  1. Is there a minimum number of headings we must submit annually or monthly?
  2. What happens if our insitution's contribution does not meet the required annual statistical goal?
  3. What happens if our institution's contributions do not meet PCC NACO quality standards?
  4. Is a NACO library contractually bound to stay in the PCC or is it possible to withdraw?
  5. Will we be penalized for mistakes and for duplicates?

Communication

  1. Is there a NACO listserv, newsletter or regularly scheduled meeting at ALA?

Statistics

  1. What reports does LC provide to the NACO libraries?
  1. Who can join NACO?

    Any institution may join NACO. The NACO Program is comprised of libraries of various sizes, academic, public, special, and vendors. There are NACO libraries from throughout the United States, the United Kingdom, Latin America, New Zealand, South Africa, and Asia.

    Return to questions

  2. May individuals join NACO?
    No, joining NACO is an institutional commitment. Joining the PCC involves an initial investment of time in training costs. (Please confer with the NACO training outline.) An institutional commitment also assures the continuity of participation in NACO long after an individual cataloger has moved on.

    Return to questions

  3. Are commercial agencies (i.e., vendors that are for-profit agencies that provide cataloging services/products to libraries) eligible to join NACO?
    Yes, the PCC has approved applications from commercial agencies to join NACO.

    Return to questions

  4. What does it cost to join NACO?
    There is no cost per se to join. However, besides the investment of time for staff to be trained, institutions are expected to pay for the food, travel, and lodging for a NACO trainer to come to their institution. The PCC has a cadre of regional trainers who are available to provide this training so that travel costs, etc. can be held to a reasonable amount. A prospective NACO library may request a cost estimate for the travel expenses of a trainer in the early stages of planning.

    Return to questions

  5. Is it required that my library use a bibliographic utility to participate in NACO?
    Yes. NACO participants belong to OCLC or SkyRiver in order to contribute authorities online.

    Return to questions

  6. Is there a contract with the PCC involved?
    No, there is no formal contract with the PCC for NACO participation. However, part of the application process for NACO training or retraining is a commitment from the director of the new institution to contribute the appropriate minimum number of records and to maintain continuity in the institution's NACO leadership.

    Return to questions

  7. How many staff members can be trained at the same time for NACO?
    Twelve staff members is the optimum size of a class. However, special arrangements or exceptions can be made on a case by case basis. Please contact the PCC Secretariat to discuss these special arrangements.

    Return to questions

  8. Is there a schedule for NACO training classes?
    No, there are no regularly scheduled NACO classes. NACO training is scheduled "on demand" for new participating libraries. Once the PCC application is approved, the PCC Secretariat at LC will assess the training schedule, the availability of a trainer, and then contact the new participant to schedule the training.

    Return to questions

  9. Is sending a staff member or two to the Library of Congress for training an option?
    Yes it is. To maximize training resources at LC a NACO workshop may be scheduled for a group of institutions if each instituiton is sending only one or two staff members. Note that each institution sending NACO trainees is responsible for the travel and lodging expenses of its own staff.

    Return to questions

  10. Does the NACO workshop cover series and music uniform title authority records contributions?
    Series are excluded from the basic workshop, because the creation of series authority records is complex and often requires expertise in the creation of corporate names. However, there are regularly scheduled series institutes held at LC and other venues that all independent NACO contributors are encouraged to attend.

    Review and training for the creation of authority records of music uniform titles are handled by the Music Sections of LC and consequently are not covered as part of the basic NACO workshop. NACO participants who wish to contribute in this area will need to discuss what options/alternatives are available with the PCC Secretariat and/or their trainer before the NACO Workshop. Please note that personal and corporate names of musicians, musical groups, etc. are covered in the NACO workshop and all NACO participants may contribute these without any additional training or review.

    Return to questions

  11. When accepted into NACO will commercial institutions also receive the free documentation?
    No. Commercial institutions must purchase copies of the required documentation from CDS.

    Return to questions

  12. Will we need a password to create new records?
    OCLC requires separate authorizations to contribute authorities to the NAF. After applying and being accepted into NACO membership, institutions will be directed to follow instructions provided at NACO authorization from the utility.

    Return to questions

  13. Will my authority records be identified by a MARC code or utility symbol?
    Authority records use MARC organization codes in the 040 field in order to identify the contributing institution. If your organization does not have such a code, it will be necessary to receive before the NACO Workshop. This is best done by using the Web form available on the MARC Home Page.

    Return to questions

  14. Traditionally it is said that authority work is the most costly aspect of cataloging. What additional research is required before contributing headings (e.g. calling publishers, consulting biographical sources)?
    Research is required only in the event of a conflict (e.g., you are establishing a heading and you discover that another heading with the exact same elements already exists in the NAF) and for the few cases specified in AACR2 and the LCRIs (e.g., geographic names per 23.4, authors who work in a nonverbal context (cf. LCRI22.1B), etc.)

    Return to questions

  15. What are the procedures for feedback from NACO trainer/reviewer on our performance in the program?
    This is discussed in detail on the last day of NACO training. Generally, for the first 3-6 months after a library's training, the newly trained library submits newly created or newly modified records to their NACO trainer/reviewer and that person provides feedback. The ultimate goal is to make the library independent for NACO record contribution within the one-year probationary period for PCC membership.

    Return to questions

  16. Will headings from local catalogs with many cross-references be accepted for NACO contribution?
    A participant may contribute headings with as many cross-references as deemed necessary as long as they are allowed by AACR, the LCRIs, and do not create a conflict situation (due to normalization).

    Return to questions

  17. May we also submit headings for Chinese, Japanese, and Korean names (CJK)? If so, are there any differences in procedure?
    Yes, you may submit these headings, but remember you are not obligated to do so. The procedure is the same as for other headings except that you may be asked to provide title page surrogates to your reviewer for these and other non-Roman or non-cyrillic languages. If the library creates non-Roman headings infrequently, they will remain under review for these headings indefinitely. If a library wishes to contribute non-Roman headings regularly in large quantities, they may ask to be reviewed with the goal of NACO independence for specified languages, usually after they have achieved general NACO independent status.

    Return to questions

  18. We do our CJK cataloging on OCLC--are headings generated from that cataloging submitted through OCLC?
    You may submit CJK headings through OCLC. The NACO training is the same for both, but remember that you will then need to contact OCLC for authorizations and utility training. You should also let your NACO liaison at LC and the PCC Secretariat know so that your MARC organization code can be added to the statistical table to enable statistical reporting.

    Return to questions

  19. Will LC accept alternative romanization schemes for cross-references?
    Yes, as long as they do not create a conflict situation with an existing heading or references.

    Return to questions

  20. Is there a minimum number of headings we must submit annually or monthly?
    In FY2003, the PCC adopted annual minimum contribution standards for two reasons:
    1. in order to justify the cost of training, documentation, and program support by both LC and the NACO library;
    2. and to maintain expertise and keep up with changes in cataloging.

    Large libraries (all ARL and national libraries) must contribute at least 200 new or modified name and series authority records. Small libraries (state, public, college, special libraries, and those with specialized collections) are required to contribute at least 100 new or modified name and series records.

    Return to questions

  21. What happens if our institution's contribution does not meet the required annual statistical goal?
    The Secretariat identifies institutions whose low production becomes a cause for concern, bringing these concerns to the attention of the Steering Committee. The Steering Committee will decide on appropriate action based on the Governance document. The institution may be invited to join a funnel project.

    Return to questions

  22. What happens if our institution's contributions do not meet PCC NACO quality standards?
    NACO participants, having received NACO training and review, shall maintain record contributions in accordance with rules and policies outlined in program documentation. If it becomes apparent that quality is not being maintained, the Secretariat notifies the PCC Steering Committee. If appropriate, the Committee will ask the Secretariat to initiate a six month review of the member institution's contributions. The institution is notified prior to the review. If the desired improvement is not realized, the institution will be notified that its NACO membership has been concluded.

    Return to questions

  23. Is a NACO library contractually bound to stay in the PCC or is it possible to withdraw?
    No, there is no contractual bond, but we think that the cooperative spirit that sparked the interest in joining the PCC in the first place will win the day. Once a library has been trained, the participant is expected to contribute records and work towards independence within a one-year provisional period. However, if circumstances prevent a library from reaching independence or contributing sufficient records to the program, the Cooperative Cataloging Team is available to help that library work out a solution so the cooperative cataloging community does not lose a valuable partner.

    Return to questions

  24. Will we be penalized for mistakes and for duplicates?
    No, during the training phase/probationary period, all errors in authority record will be reported to a library for correction. During the "formal" quality review phase only errors in access points (1XX, 4XX, 5XX) and incorrect transcription of names in the 670 are noted. Once independent status is achieved, contributions fall under the provisions of the low production or quality seciont of the PCC Governance Document.

    Return to questions

  25. Is there a NACO listserv, newsletter or regularly scheduled meeting at ALA?
    There is a regularly scheduled PCC Participants' Meeting held at ALA Midwinter and Annual, usually on Sunday evenings. There is also the PCCLIST listserv. We use the PCCLIST, LCCN, and the PCC Website to post notices of general interest and to distribute documentation.

    Return to questions

  26. What reports does LC provide to the NACO libraries?
    Statistics showing the contributions of all institutions in the PCC programs are compiled twice during the LC fiscal year. Midyear statistics cover October 1 to March 30 of the following calendar year. Annual statistics cover October 1 to September 30th of the following year. In addition, monthly NACO contributions are posted online alphabetically by MARC organization code so that libraries can monitor their own contributions throughout the year. These statistical reports are displayed online through the PCC Homepage.

    Back to Top