Library of Congress

Program for Cooperative Cataloging

The Library of Congress > Cataloging, Acquisitions > PCC > CONSER > Cataloging Issues > CONSER Open Access Journal Project FAQ

 

  1. What do I do if the title is already authenticated?
  2. A print version record is already authenticated. Do I need to create an eSerial record?
  3. What do I do if my library doesn’t have the language expertise to do authority work?
  4. Am I required to update my OCLC holdings for any titles that we catalog as part of this project?
  5. There are a lot of duplicate records for some of these titles.  I report them for deletion?
  6. How do I report the titles that my institution has authenticated?
  7. What do I need to report?

Question 1: What do I do if the title is already authenticated?

Answer:  Over the course of the project, it is likely that other CONSER members may authenticate a record for a title on your list. Just report these on the master spreadsheet with the existing LCCN & OCLC record number. You do not need to indicate that you did not authenticate these records yourself.

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Question 2: A print version record is already authenticated.  Do I need to create an eSerial record?

Answer:  Yes. If an authenticated print or microform record for the same title already exists in the CONSER file, you should create/authenticate an eSerial record for the electronic version and link it to any related records in other formats. (This is a change in procedure from the initial 2010-2011 OAJ pilot project.)

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Question 3: What do I do if my library doesn’t have the language expertise to do authority work?

Answer: If for any reason, you are unable to authenticate a record for a particular title, please send a message to the project coordinators and we will redistribute the title.

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Question 4: Am I required to update my OCLC holdings for any titles that we catalog as part of this project?

Answer: You are not required to set your holdings in OCLC for any titles cataloged as part of this project. If a cataloger is doing original input, they will have to issue the /Update/ command in order to submit an original record to OCLC, but they are not required to keep their holdings attached to this title. Some libraries rely on OCLC's eSerials Holdings service to set holdings. Other libraries do or don't set OCLC holdings for open-access eSerials. There is no standard practice for the purpose of this project. Instead it is up to the individual library to determine what holdings practice works best for them.

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Question 5: There are a lot of duplicate records for some of these titles.  Should I report them for deletion?

Answer:  Duplicates frequently appear due to machine-loads of vendor records from individual libraries. Please treat these as you would any other duplicate record (i.e., retain one English-language record for authentication and report the others for deletion).

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Question 6: How do I report the titles that my institution has authenticated?

Answer:  Please use the master spreadsheet at Google Drive for reporting titles authenticated in the 2013.

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Question 7: What do I need to report?

Answer: When reporting your cataloging on the master spreadsheet, you need to enter information only in columns B, C, and D:

B: the LCCN of the record you have authenticated

C: the OCLC record number of the record you have authenticated

D: the month in which you added the record numbers to the spreadsheet, in mmm-yy format (e.g. Apr-13 for April 2013)

The information in the other columns was included only for your information before you catalog these titles.You do not need to correct titles, ISSNs, URLs or any other information entered in these columns.

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