BIBCO libraries contributed 65,939 records in FY2007, a decrease of 11% over the FY2006 figures. Most libraries maintained healthy contribution levels, even with some decreases. If all BIBCO institutions had contributed an equal number of records, each would have sent 1373 records into the shared database. The 1373 figure is an average of all the BIBCO records received divided by the number of BIBCO institutions. About a quarter of the BIBCO members earned the title of "above average" this year. Twelve BIBCO libraries show increases over their FY2006 contributions. Texas A & M reports that they contributed more records this year than any other year, a kind of "institutional best". They expanded their program by adding two Slavic catalogers to their BIBCO effort. Harvard University deserves recognition for its high rate of growth, due primarily to the addition of BIBCO records from the Tozzer Library's anthropology collections.
Four BIBCO libraries participate in the Electronic Cataloging in Publications program, creating the initial records for a high percentage of the publications added to their special national collections in the case of the National Agricultural Library and the National Library of Medicine, and for university presses in the case of Northwestern, and Cornell. Stanford expects to begin ECIP contributions in FY2008.
Each BIBCO partner has its individual story, but here are a few common themes illustrating the health of the BIBCO programs:
Where libraries' contributions fell in the last year, the reasons include migrations to new utilities or local systems, decreased funding for monograph purchases, staffing changes, the focus on training for new hires, ongoing recovery from disasters, and departmental reorganizations and renovations.
Attention to digital collections focused staff time toward training in metadata creation at Princeton. Columbia is using automation to generate records for web resources to upgrade the results to PCC standards. NLM is experimenting with Medical Text Indexer to support subject analysis for Medical Subject Headings. Two institutions report name changes that reflect the shifting nature of bibliographic access. Arizona State University catalogers work under a new departmental name, Bibliographic and Metadata Services, and University of Oregon reports a new name Metadata Services and Digital Projects.
BIBCO partners support their cataloging activities through training in other PCC component programs--NACO, PCC Series, SACO, and CONSER. By retraining veteran staff, instructing new staff, and expanding the training to cover special collections or materials in diverse languages, the BIBCO participants enhance the pool of BIBCO records. When a language specialist joins the appropriate NACO funnel projects, it paves the way for bibliographic contributions in the future. Columbia cites a bonus that arrived with their new serials cataloger - his language skills made it possible to create BIBCO records for Maltese monographs.
As always, BIBCO institutions have lent their talented staff to write documentation and training materials, to serve on task forces and committees, and to provide leadership in the PCC organization. A task force began their work in 2007 to revise both the BIBCO Training Manual and the BIBCO Participants' Manual simultaneously. They hope to achieve two products that complement each other more closely. We look forward to the results of their efforts in the coming year.
Some BIBCO partners mention goals for a certain percentage of original cataloging records to be created as BIBCO records. Some mention using BIBCO as the default standard for original cataloging. Two institutions, Duke University and University of Wisconsin, Madison, brought a PCC NACO Series trainer to their campuses to instruct their staff in creating series authority records for the LC/NACO Authority File.
Staff from the National Library of Medicine and National Agricultural Library participated in talks with Library of Congress to prepare for the implementation of bibliographic record type "i" for integrating resources.
Three OpCo representatives were added earlier this year: Michael Esman (NAL), Chris Evin Long (University of Indiana Law Library), and Carol McEwan (University of California, Berkeley). The OpCo Representatives who completed their terms in September 2007 deserve our thanks for their service: Joanna Dyla (Stanford), Robert Ellett (Joint Forces Staff College), Serafino Porcari (SUNY Buffalo), and Mary Dabney Wilson (Texas A & M).
BIBCO FY 2007 Annual reports by library:
Arizona State University:
Arizona State University catalogers continue our policy of upgrading vendor and minimal level records to core, and cataloging Arizona documents at full level. Recently rechristened as "Bibliographic and Metadata Services," the department-formerly-known-as Technical Services also has a new Department Head and remodeled quarters. Despite the upheaval of the remodel and the retirement of one of our most productive and enthusiastic BIBCO catalogers, we contributed over 1000 core and full-level records this past year. Submitted by Rebecca Uhl
Brigham Young University:
Center for Research Library (CRL):
In FY 2007 we continued our commitment to the BIBCO program. We strongly believe that a high level of cataloging; adequate subject analysis and complete authority control will allow better access to our collection and benefit our members and the whole library community.
CRL specializes in collecting and preserving unique and rarely held materials in print, microfilm, and digital form. This year our BIBCO program was expanded to include the following new categories of materials:
- Publications of the Public Records Office of Great Britain on microfilm
- Publications of the U.S. National Archives on microfilm
- XIX-early XX centuries Russian dissertations
- Publications of Far Eastern, Siberian, and Ural Branches of Russian Academy of Sciences; and monographs published in Russian provincial cities (Novgorod, Voronezh, and Magadan) by local publishers.
Two catalogers share the responsibility for creating BIBCO and CONSER records. 419 BIBCO and 459 Authority records were contributed in FY 2007.
To assure accuracy and better access to our collection, catalogers have also created series authority records for analyzable microfilm sets and prepared detailed instructions for copy cataloging the analytics. This year major microfilm sets included: Left in Britain; Underground alternative press in Britain (Microfilm); and South Africa, the war of 1899-1902 and the Chinese Labour question. Anglo-Boer War, 1899-1902. Items in these sets and other print and microform materials are being digitized as well.
We greatly appreciate all encouragement and support for the BIBCO program provided by our management (especially Amy Wood, Director of Technical Services) and looking forward to the future development of this program at CRL. Compiled by Serafima Dukhan.
Cleveland Public Library:
Contributions increased this year. Submitted by Andrea Johnson (aka Olson)
This year most of the excitement at Columbia is on the CONSER side with the hire of Robert Rendall who came from Columbia's Law Library to replace Charlene Chou in May and the addition of Alexandra Crosier in a grant-funded professional position to clean up serial records in the Burke Library of the Union Theological Seminary, now a Columbia affiliate. Robert's language abilities have been a bonus for BIBCO as well. We are finally, for example, providing PCC records for our Maltese monographs! NACO headings in theology are also way up. We continue to benefit from Charlene's expertise in her new position at Columbia's East Asian Library. Columbia developed an automated process to catalog web resources using data supplied by selectors which was described in the July issue of LRTS. We have been able to greatly expand our e-book and e-resource cataloging capacity. In some instances, the automatically generated access level records are upgraded by catalogers to PCC standards. Columbia continues to be involved in various PCC initiatives including the upcoming Fundamentals of Library of Congress Classification, work on BIBCO manuals, BIBCO training and the LC Working Group on Bibliographic Control. Submitted by Kate Harcourt
Cornell University Library:
Cornell University Library has seen some very significant changes in the past year, with the departures of our University Librarian, Sarah Thomas, for the Bodleian Library at Oxford University, and of Karen Calhoun, Senior Associate University Library for Information Technology and Technical Services, for OCLC. As a result of these and other vacancies, several key positions in library administration are currently held by interim appointments. The search for a new University Librarian is underway; we hope that a successor to Sarah Thomas will be named by year's end.
Our BIBCO contributions have remained steady during this time of transition. We continue to be one of the larger producers of BIBCO records, particularly for materials in Thai, Spanish, and Portuguese. We also entered our second year of contributing to the ECIP program, supplying bibliographic records for forthcoming Cornell University Press titles. Cornell librarians remain active participants in PCC activities. Cecilia Sercan regularly attends Operations Committee meetings as our CONSER representative. Earlier this year, David Banush was elected to the PCC Policy Committee; his three-year term will begin in October. Submitted by David Banush.
In November Duke hosted series authority training, taught by Judy Kuhagen and Melanie Polluta from LC. Catalogers from UNC-Chapel Hill attended as well. Judy and Melanie got rave reviews, and at both institutions, we are continuing series authority control.
In ten months, we have already exceeded our goal of 1000 BIBCO titles a year. About 54% of the records are core. Submitted by Amy Turner
Eastman School of Music
During FY07 at the Eastman School of Music, BIBCO contributions decreased significantly from previous years, primarily due to special projects which took time away from our usual cataloging activities and provided less opportunity for the creation of BIBCO records. Our grant-funded microfilm retrospective conversion project took the majority of our catalogers' time through mid-February 2007. BIBCO production then increased to normal levels from March through June, but decreased again as catalogers participated in a large scale project to transport a backlog of uncataloged scores to offsite storage. However, with the upcoming addition of a new full-time catalog librarian position, and a large influx of gift scores, we anticipate higher levels of participation in the coming year. Submitted by Linda Blair
In fiscal year 2007, the Harvard College Library increased its BIBCO contribution to 1151 from 132 in fiscal year 2006. This significant increase was primarily due to the addition of BIBCO submissions from our Tozzer Library with its collections supporting the study of anthropology and all subfields, including archaeology, cultural/social anthropology, biological/physical anthropology, and anthropological linguistics as well as noted collections relating to the indigenous peoples of the Americas. In addition to BIBCO, Harvard continues to contribute to the other PCC programs. Submitted by Bruce Trumble
Harvard University -Yenching Library
During the 2006-2007 federal fiscal year, Indiana University Libraries, Bloomington Campus, contributed 5,871 BIBCO records. Of these, 1,247 were Core Level records, and 4,624 were Full Level records. These figures include estimated totals for September, 2006:
- 80% (1,236 Core Level and 3,477 Full Level) of our BIBCO records were cataloged by our Wells Library Technical Services staff who work on monographs in non-Western languages. These were in Slavic and East European languages, non-Slavic languages of the Former Soviet Union, Arabic, Bengali, Chaghatai, Hindi, Mongolian, Persian, Sanskrit, Tibetan, Turkish (Ottoman Republic), Urdu, and in Japanese. Our Korean and Hebraica catalogers continue to submit records for review to the Library of Congress.
- 12% (10 Core Level and 705 Full Level) of our BIBCO records were cataloged by our Wells Library Technical Services staff who work on monographs, primarily in Western European languages. At the end of May, this unit lost one of the catalogers who contributed to the program.
- 6% (343 Full Level) of our BIBCO records were for materials being cataloged at the Cook Music Library. These include materials in several different languages cataloged on the score and book formats.
- 2% (1 Core Level and 99 Full Level) of our BIBCO records were for rare book materials cataloged by the Lilly Library, our rare books and manuscripts library. Submitted by Jacqueline Byrd
Indiana University School of Law, Indianapolis
The BIBCO contributions for the Ruth Lilly Law Library at the Indiana University School of Law-Indianapolis were slightly down for this past year, yet were still well above our historical average. We look forward to continuing to contribute, especially in the areas of law and United Nations documents. Submitted by Chris Long
Joint Forces Staff College:
The Joint Forces Staff College's Ike Skelton Library continues its commitment to the PCC. From September 2006-August 2007, its NACO work increased an average of 26%. A new copy cataloger was hired in January 2007 and she was immediately trained to follow NACO standards and practices. The Virginia NACO Project continues to flourish despite staff turnovers in five of its institutions. Of particular note is Virginia Commonwealth University's special metadata project of creating an online pathfinder for their collection of original National Association for the Advancement of Colored People (NAACP) documents. Submitted by Robert Ellett
National Library of Agriculture
The National Agricultural Library (NAL) has been a BIBCO participant since 1993. Six catalogers are involved in BIBCO activities (ranging from cataloging publications for the program to reviewing the catalogers' work). As of August 31 of this fiscal year, NAL cataloged 447 publications for BIBCO. Monographs as well as Internet resources were contributed.
NAL was very pleased to join the ECIP program last year. In February 2006, David Bucknum of LC trained NAL catalogers in the ECIP process. NAL contributes ECIP titles as part of the BIBCO program. Of the 447 BIBCO titles cataloged by NAL this year, nearly 300 are ECIP titles. Submitted by Donna Collins
National Library of Medicine:
- The National Library of Medicine (NLM) has contributed a total of 5,874 records to BIBCO for FY2007, October 2006-August 2007.
- Core level records represent 94% of the contributions to date. NLM continues to contribute records for print monographs, audiovisuals, and monographic electronic resources to the BIBCO program.
- In all, 2,886 CIP titles or 52% of NLM's total BIBCO contributions were the result of NLM's continued participation as a partner in the Library of Congress Cataloging-in-Publication (CIP) program.
Cataloging and related activities
The 2007 edition of the NLM Classification was released on April 19, 2007. It incorporates all additions and changes to the schedules and index from April 2006 through March 2007. The PDF version, originally launched October 2006 has been updated with 2007 classification data. The online 2007 edition also includes a revised animated tutorial (Quick Tour) on searching the NLM Classification.
In January 2007, the NLM Digital Working Group submitted its report, functional requirements and recommendations for next steps in building an NLM Digital Repository. A second Working Group was formed to evaluate different software options for the Repository and hopes to make a recommendation by the end of the year on what packages to test in house.
Beginning in 2007, all CIP cataloging is done by using electronic galleys (E-CIPs) as the Library of Congress phased out the print CIP on December 31, 2006.
NLM has issued the document National Library of Medicine Selection Criteria for Digital Reformatting [PDF/96KB], which distinguishes criteria for reformatting for access vs. preservation purposes.
NLM discontinued providing cataloger-supplied translated titles (MARC 242 field) in bibliographic records for materials written in Chinese, Japanese, and Korean. Translated titles in the bibliographic records created prior to March 1, 2007 will remain in the records.
NLM is investigating the use of the Medical Text Indexer (MTI) software in Cataloging to support subject analysis. This software is currently used by NLM indexers to suggest Medical Subject Headings based on text from the titles and abstracts of journal articles.
Standard Review and Cooperative Activities
NLM has been participating in conference calls with members of the CPSO-Unicode Task Force to discuss the LC proposal and short and long term approaches for adding non-Roman data to authority records in the LC/NACO Authority File.
NLM continues to represent the Medical Library Association in the review of Resource Description and Access (RDA). Major activities included review of chapters 3, 4, 6 and 7.
In December, NLM representatives began meeting with staff of the Library of Congress and the National Agricultural Library to discuss implementation issues related to the possible adoption of RDA in 2009.
NLM implemented cataloging of integrating resources using BIB Level "i" in Fall 2006. This ends the interim practice of coding integrating resources as monographs. As part of Year-End Processing, monographic records which had been cataloged under the interim practice were changed to contain the correct leader code and 008 values.
The Cataloging management team agreed to remove NLM-specific exceptions for personal name creation from DCM Z1, as requested by the Library of Congress.
Miranda Hay co-taught the PCC Series Institute at the Library of Congress on May 16-18, 2007.
NLM CJK cataloger and Cataloging Unit Head, Chong Chung, volunteered to participate in the CJK NACO Project to serve as a trainer and has been working with the assigned institution since July 2007.
Barbara Bushman, Cataloging Unit Head, was appointed as the PCC liaison to the ALCTS RDA Implementation Task-Force. This task force will be responsible for developing training to coincide with the publication of RDA in 2009. She also was appointed as chair of a PCC Standing Committee on Training task-force to develop a course on medical cataloging.
Diane Boehr, Head of Cataloging, was appointed as the Medical Library Association representative to the Library of Congress Working Group on the Future of Bibliographic Control.
Eugene Dickerson, Unit Head of Cataloging and NLM CONSER representative, left NLM for a position at the State Department on September 30, 2006. Miranda Hay succeeds him as the new CONSER representative.
Jennifer Marill joined NLM on March 5 as Deputy Chief of the Technical Services Division with responsibility for the newly reorganized Systems Office. She is also leading the Digital Repository initiative.
Alice Jacobs, Assistant Head of Cataloging since January 1991, retired on March 31, 2007.
Wilma Bass joined NLM on August 20 as the new Head of Cataloging Unit III. She comes to NLM from the Health Sciences Human Services Library at the University of Maryland, Baltimore, where she was an active member of the NACO Medical Funnel project. Submitted by Chong Chung
New York Public Library
New York University
NYU's BIBCO participation in FY2007 was about the same as FY2006. Our system migration is ongoing which has had some effect on our numbers for contributed copy though our OCLC batchloads have become regular over the past year. NACO participation is moving well from RLIN to OCLC. We plan on applying for OCLC Enhance status.
New York University, School of Law
New York University Law School Library remains a steady contributor to all the cooperative PCC programs. In FY 2006/2007, we contributed about 300 BIBCO records, mostly records for legal books written in English, German, and various Romance languages. Despite our best intentions, this represents about a 50% drop in contribution. But on the positive side, we completed our second full year as an independent CONSER contributor. We also had our most active year yet in the SACO Program, with the acceptance of several new subject heading proposals, and over 50 changed subject headings. Most of the changed subject heading proposals were due to our participation in the American Association of Law Libraries' Inherently Legal Subject Heading Project, through which all inherently legal subject headings are identified, and references made from the authorized heading with $x Law and legislation.
We remain active as name and series reviewers, and hope to increase our participation in this area. George Prager continues to service as a BIBCO OpCo representative. Submitted by George Prager
Northwestern University Library's BIBCO contributions for 2006/2007 were down 6.6% from last year. Included in the total are 54 records for Northwestern University Press publications which we cataloged as a partner in LC's Electronic Cataloging in Publication program.
We contributed 4334 NACO records, an increase of 34% over 2005/2006. This is a record high for us and the fifth consecutive year of gains. It was the first full year of production for the five additional staff we trained in NACO work in 2006.
Our cataloging staff was supplemented this year by Stacey Devine, who joined us on a temporary basis as an intern, and who (in addition to working on other projects) was able to contribute to our BIBCO and NACO efforts. Submitted by Michael Babinec
BIBCO contributions from Oberlin College nearly doubled this year, despite having a cataloging vacancy for a third of the year and an increased workload. We continue to encourage catalogers to submit records for possible inclusion in our BIBCO routines. One recurrent theme is that catalogers sometimes feel insecure submitting a record for national-level enhance, or they're not sure that the effort is worth it. We discuss at department meetings how valuable good PCC copy is to our own workflow (such copy is handled without cataloger review), and try and reaffirm our willingness to contribute copy for others to use. Sometimes this works (better numbers this year!), and sometimes it doesn't. Submitted by John M. Sluk
Ohio State University
Our BIBCO contribution increased from the previous years. This year we contributed 689 records (331 records full and 358 records core). We are currently engaged in two important initiatives: 1) Participating in the Arabic NACO Funnel, and 2) Participating in the CJK NACO Funnel. These two initiatives will have a positive impact on BIBCO contribution. Our Arabic and CKJ staff will be contributing BIBCO records after they are trained. This means that our BIBCO contribution will increase in the next year. Submitted by Magda El-Sherbini
Oklahoma State University
Oklahoma State University's BIBCO contributions for FY2007 remained at the level of the previous year. We had hoped to surpass the previous year's production when we assessed our progress on BIBCO program two months ago. At that time, we were ahead in our contributions as compared to the same period in the previous year. However, an extend leave of absence due to illness and a higher than usual turnover among staff members have impeded our ability to devote more time to the BIBCO program. Since remaining staff members had to take on reassigned duties to cover for the shortage of the staff, it was only with concerted effort that we were able to reach the same level of contributions as the previous year.
As usual, the Catalog Department undertook various projects in addition to routine cataloging and database maintenance. We continued with the projects of cataloging a microfilm collection, and reviewing and editing MARC records converted from an Access database created by the Special Collections Department. Reviewing and correcting location and holdings for materials moved to a remote shelving facility continued to be a time consuming task. Our commitment to the BIBCO program remains constant. We feel our participation in the program not only helps achieve the program's goal of providing timely quality cataloging records for sharing and use by others, but also prompts us to keep the quality of our work at a national level. Submitted by Co-ming Chan
Princeton's BIBCO participation decreased slightly this year, attributable to the significant time devoted to training and involving all professional cataloging staff in metadata creation for our digital library initiative. BIBCO continues to be an optional, but encouraged, activity for our professional catalogers.
This year we regained a head for the division after more than 4 years, and lost another cataloger's position. Strong emphasis has been placed on developing the professional cataloging staff with a six-month training program for metadata and refresher sessions on SACO contribution. Submitted by Joyce Bell
Queens Borough Public Library
Saint Louis University School of Law
Smithsonian Institution Libraries
Despite another year with the Original Cataloging Section at less than half its normal staff, we have increased our BIBCO production somewhat over FY 2006. A new BIBCO cataloger has been contributing records under review for most of the year. More than half of our original and difficult copy cataloging in this fiscal year was done by contract catalogers, who do no NACO or BIBCO work. Next year we expect to see a continuing increase in BIBCO production as well as an increase in permanent staff. Our NACO production is expected to increase as well, since staff in two branch libraries will be joining us in NACO work. Submitted by Lowell Ashley
In the past twelve months, Stanford's BIBCO catalogers contributed over 6400 bibliographic records, primarily for monographs in Western European, Hebrew, and Slavic languages. As PCC Core remains our default level for original cataloging, it represents ca. 74% of our BIBCO contributions. As Stanford's commitment and continuing support from our directors for the participation in the Program for Cooperative Cataloging remain strong, during the next year we also plan to join the ECIP cooperative cataloging project to catalog in partnership with LC publications of the Stanford University Press. Submitted by Joanna Dyla
State University of New York at Buffalo
This past year, September 2006-August 2007, has proven to be another challenging year for our participation in the BIBCO Program. At the present time, we are left with only two catalogers who independently contribute BIBCO level records utilizing OCLC. Our statistics for the current reporting year have gone down slightly from the year before. During 2006/2007 the University at Buffalo has contributed 432 "full level records."
Considering our continuing institutional personnel constringency, and our migration from NOTIS to ALEPH, our numbers, even though down slightly, reaffirm our serious commitment to be a part of the BIBCO Program, its standards, and collaborative efforts.
In the past when we had more personnel, we attempted to utilize each cataloger's expertise and strengths to full advantage. Presently, with only two catalogers left, Serafino Porcari and Diane Ward, our contribution consists primarily to upgrading bibliographic records to BIBCO standards and/or creating original PCC full level cataloging records for materials in poetry and Western European languages. Submitted by Serafino Porcari
Texas A & M University
Texas A & M is pleased to report that our 2006-2007 BIBCO contributions represent our highest level since joining the program. Although our catalogers maintain their preference for creating full-level records, a higher percentage of core-level records was achieved this year. 94 core-level records were submitted (fully quadrupling last year's output), which comprise 9.8% of our total output, as opposed to 3.8% the previous year. Full-level submissions totaled 863, an increase of 54% over last year. Overall, our submissions increased 64% from 2005-2006. Much of this increase in core-level and overall output can be attributed to the expansion of our Slavic cataloging team to two BIBCO catalogers. There is a possibility that two more catalogers with BIBCO capabilities will start contributing in the coming year. The Texas A & M University Libraries supports the Program for Cooperative Cataloging in all of its components (NACO, SACO, BIBCO, and CONSER). Submitted by Jon Marner
At Tulane University's Howard-Tilton Memorial Library, we were fortunately able to remain open and continue cataloguing throughout the 2006/2007 LC fiscal year, an improvement over the previous two years. Still, part of our resources and time continued to be needed to help the library's recovery from the effects of Hurricane Katrina and subsequent flooding.
In addition, other factors have limited our BIBCO contributions. One of our Latin American materials cataloguing librarian positions was vacant during the first part of the year; the replacement is still in training, and most of the principal cataloguer's time has been dedicated to that training. We also lost our serials cataloguer in June, so some time has been needed for "pinch-hitting" with serials cataloguing. Finally, as is a common trend, collecting priorities have led to increasing amounts of pressing cataloguing of nonprint materials, for which we do not currently have OCLC Enhance status.
As of 31 August 2007, we had contributed 162 BIBCO records for the fiscal year, both original cataloguing and upgraded OCLC copy.
For the future: Training will continue for our new Latin American materials cataloguing librarian. Before the end of the coming year, she will probably be contributing NACO records and may be at the point of providing BIBCO records, as well. Submitted by Rebecca Malek-Wiley
United States Government Printing Office
During Fiscal year 2007, the United States Government Printing Office Bibliographic Control Section cataloged a total of 3875 monographs and integrating resources. These included online resources located on Federal Government Web sites that GPO locates and identifies, authenticates, permanently archives, classifies, and creates or enhances existing bibliographic records, as well as tangible Federal publications that it distributes through the Federal Depository Library program. In the area of serials cataloging, GPO is now cataloging most of the new serials it catalogs following CONSER Standards Record documentation. It continues to catalog some of the publications it catalogs, including Congressional publications, following full-level standards. In addition to creating bibliographic records it also created 399 new name authorities and 60 new subject authority records. Submitted by: Library Technical Information Service, U.S. Government Printing Office
University of California, Berkeley
The Original Cataloging Division of Technical Services at the University of California, Berkeley currently has 16 original catalogers, 5 of whom are contributing to BIBCO. Catalogers have contributed records in most Western European languages, as well as, Hebrew, Arabic and Persian. During the period October 2006 through August 2007 we contributed a total of 227 records to BIBCO. Of these, 215 were full records and 12 were core records. This was a decrease from last year's figure of 396. For the past two years, the Technical Services Department has been involved in an extensive library-wide review process of our work flows and organization. The Original Cataloging Division was heavily involved in the process, as well as, implementing new work flows set out by the report's recommendations. A large percentage of the original catalogers were involved in these activities which might explain our reduced contributions. Also, the Division took over administratively the serials catalogers and the documents catalogers. Two of the recommendations that came out of the report were the recruitment for a Head of Serials Cataloging which we just completed and the creation of a new Data Control Unit with two paraprofessional positions. We recruited for the head of this unit. So, we're in the process of training this individual. With these three new positions, that will bring the staff count for the Division to 18 original catalogers.
We appreciate the chance to participate in the Program. Our participation has enhanced Berkeley's cataloging quality, has brought our catalogers closer together, and broadened our goals in making us feel closer to being on a "national team". Submitted by Armanda Barone
University of California, Los Angeles
UCLA's BIBCO statistics have increased slightly to 1313 this past fiscal year. This increase is particularly notable due to several vacant positions in the Monographic Cataloging Section during the past fiscal year. In July 2007, Peter Fletcher came to UCLA as both a CONSER and BIBCO cataloger. He initially started cataloging serials for the CONSER program and in September 2007 began to contribute BIBCO records. We look forward to his contributions of BIBCO records for Cyrillic materials in addition to materials in Scandinavian languages. Other librarians receiving permanent appointments this year are Hermine Vermeij, Music Cataloger; Sharon Benamou, Non-English Language Humanities & Social Sciences Cataloger; and Chamya Kincy, Life & Social Sciences Cataloger. We look forward to all the future contributions from them, as it is a department goal to contribute at least 70% of the new original-title cataloging to BIBCO. There was some disruption of cataloging operations during the Cataloging & Metadata Center's move in March 2007 to an office building on the periphery of campus, which makes the increase of BIBCO output all the more remarkable.
In May 2007 Paul Priebe, our Names/Series Specialist, attended Judy Kuhagen' "Series Training for PCC Participants" and "Train the PCC Series Trainer" workshops at the Library of Congress. He, along with our Training and Documentation Coordinator, will be presenting a series workshop to approximately 30 UCLA librarians and library assistants sometime in early 2008.
Cindy Shelton, our Associate University Librarian, Collection Management and Scholarly Communication, and former CONSER rep to the PCC Policy Committee retired during this past fiscal year. Our new Associate University Librarian, Collection Management and Scholarly Communication, Sharon Farb, began her duties on August 1, 2007. Submitted by Caroline Miller
University of Chicago
As mentioned in last year's report, we are still laboring under a shortage of catalogers here. Our production was not as high as expected during the past year also due to redirection of cataloging time to backlogs, as mandated by our administration. We are hoping to fill vacancies in our professional ranks soon, and to return to our usual high level of productivity within the coming fiscal year. Submitted by Pat Williams
University of Colorado, Boulder
During FY2007, the University of Colorado at Boulder's BIBCO contributions decreased slightly from what we have reported in the last few years. All of our contributions were full-level records. The materials cataloged include foreign language titles and some books in special collections. Our contributions included both original records and enhancements to less-than-full and vendor records in OCLC. We experienced several personnel changes during the year and those changes in part had an effect on the number of records we contributed. In the coming year, we look forward to having several new original catalogers join the department. Our commitment to the BIBCO program remains strong and we look forward to greater productivity in the next year when we will add records for integrating resources to our BIBCO contributions. Submitted by Windy Lundy
University of Dayton
The University of Dayton continued its participation in the BIBCO program during FY 2007. Despite two retirements among department staff, BIBCO production has remained within acceptable levels. BIBCO participation is expected to increase when new staff is hired. The University Libraries implemented a new work redesign which expanded the responsibilities and staffing of the Information Acquisition and Organization Division. Dayton continued to contribute to the NACO program as well. The University Libraries are also actively involved in the strategic planning of OhioLINK, the Ohio academic libraries consortium. It is possible that changes made at the statewide consortial level could impact local BIBCO/NACO participation. Submitted by Emily Hicks.
University of Florida
The University of Florida continued a strong commitment to the BIBCO Program. As part of our ongoing participation we continue to report monthly statistics, consult locally with our catalogers and attend BIBCO national level programs at ALA. Our contributions totaled 827 BIBCO records in fy07 a decrease overall by 400 or 33% from (fy06) 1,227. Of the (fy07) total contributions 617 or 75% were submitted full and 220 or 25% core. The decrease in contributions may be attributed in part to a reduction in the number of BIBCO records contributed this year by the original cataloger who consistently contributes the substantial number of BIBCO records at UF. My goal for fy08 is to encourage wider cataloger participation in the program by using BIBCO as the default standard for original cataloging of print monographs. Submitted by Priscilla Williams
University of Hawaii, Manoa
University of Hawaii's BIBCO contributions exceeded the previous year's, although they still fell short of the 100-record goal. Our submissions were low due to a vacancy in the department, sabbatical leaves for two catalogers, and post-flood recovery work. We hope to boost our numbers in the coming year. Submitted by Nancy Sack
University of Maryland
University of Maryland's contributions of BIBCO records were slightly lower than the last year. Like many other institutions, we are dealing with the budget crunch that affected our overall book budget. With fewer new purchases coming to original catalogers, we have less to work with.
In terms of our staffing and training, we had some ups and downs. We hired a new AV cataloger last September. He promptly joined the AV funnel project and is currently under review. Our second music cataloger is also working toward independent status within the NACO Music Project. Last summer we lost a Japanese language cataloger who was under the LC revision for Japanese NACO records. Submitted by Gordana Ruth
University of New Mexico
University of North Carolina at Chapel Hill
Two years away from the migration to a new online system, UNC's staff continues to return their focus to creating BIBCO and NACO records. One collection that continues to add to the BIBCO contribution is the Documenting the American South digital publishing initiative which is just beginning a Southern Oral History Project containing 500 oral interviews. BIBCO statistics climbed slowly from the previous year and included an increase in CORE BIBCO records for electronic resources which more than doubled from the previous year. Staff worked to resolve authority conflicts and establish new headings before submitting their BIBCO records. Two staff members proposed SACO headings which were approved. The next year will bring the retirement of two long time staff members, Celine Noel and Anita Booth. Submitted by Wanda Gunther
University of Oregon:
University of Oregon contributed 154 BIBCO records during this report period.
The past year was again one of change for the metadata operations of University of Oregon. The department underwent a name change (from Metadata and Digital Library Services to Metadata Services and Digital Projects), lost one full-time staff position and carried a number of other vacancies that had an impact on cataloging productivity. This included the position of department head, previously held by Carol Hixson who is now University Librarian at the University of Regina in Saskatchewan. We filled five positions (three librarians and two library technicians) and are starting the new report year with two vacancies. Submitted by Mary Grenci
The University of Pennsylvania
The biggest events of the past year were preparing to migrate and then moving over from RLIN to OCLC. Between orientation/training meetings and the necessary acclimatization, we lost ground in productivity. Added into the mix were vacations, leaves of absence, OCLC upgrades and the beginning of the academic year. All these factors combined to keep us running just to stay in place, but we hope for improvement. Submitted by Jean E. Craig
University of Texas at Austin
The University of Texas at Austin surprisingly increased our BIBCO contributions in 2006/2007 by 40% over the previous year. Surprising, as we dedicated all of this period to migrating from a non-integrated system to an Innovative Interfaces ILS, which was launched in June, 2007. Then, again in June, the entire technical services staff was displaced in stages while our work-space was re-configured and improved with new carpeting, paint and furniture.
We continue to focus on the selective contribution of Latin American monographs, and National Level Enhance records. In addition to continuing BIBCO participation, members of the department have also been active in NACO and CONSER production, including contributions through both Music and Arabic Funnel programs.
We are hopeful that we can continue to increase our contribution level in the next year. Submitted by Tim Strawn
University of Washington
The University of Washington continued its participation in all PCC programs and continues to be one of the biggest contributors to the SACO program. There were some staff changes this year, including the retirement of our electronic resources cataloger (who came back to us at 40%), and the move of our special collections cataloger to the Library of Congress's new National Audiovisual Conservation Center in Culpeper, Virginia. A new metadata/cataloging librarian has already been hired and a new manuscripts and special collections materials cataloger will be hired in Autumn 2007. Both will eventually receive BIBCO training. We also now have a half-time copy cataloger for Thai-language materials, who will also be getting NACO and BIBCO training. Plans for 2007-2008 include applying for OCLC enhance status for music (sound recordings and scores) as well as possible participation in the NACO Music project.
Principal Cataloger and BIBCO Coordinator Adam L. Schiff chaired the Standing Committee on Training's Task Group to Update the SACO Participants' Manual. The second edition of the manual was completed and published on the SACO website in May 2007. It is now also available through Cataloger's Desktop.
Adam co-taught the SCCTP Integrating Resources Cataloging workshop with colleague Steve Shadle in Seattle in April 2007 and the CCT Basic Subject Cataloging Using LCSH workshop with Michael Colby (UC Davis) in May 2007 in San Jose, California and with Lori Robare (University of Oregon) in July 2007 in Boise, Idaho. Adam continues to chair the Joint Steering Committee's RDA Examples Group 2. A draft of chapters 6-7 was released for public review in July 2007. Submitted by Adam L. Schiff
University of Wisconsin-Madison
In addition to contributing BIBCO and NACO records, UW Madison will now be contributing series authority records to PCC. Judy Kuhagen provided excellent training in series authority work for us last July, and we have begun the reviewing process for new series authority records we have created since then. Submitted by Clarence J. Brown
Vanderbilt continued to participate in all PCC programs. We added Chinese language materials to our NACO participation this year. We continued our support of the PCC through our trainers and SACO mentor. Submitted by Mary Charles Lasater
While overall contributions from Yale were slightly down this year, our concentration on core record contributions paid off. We more than doubled our numbers from last year. Our hope to include cataloging units outside of Sterling is still in the planning stages. We have recently hired a map cataloger and look forward to contributing records for cartographic materials. Submitted by Robert Killheffer.
|Total BIBCO contributions by library|
|1. Arizona State University||1,043||1,385|
|2. Brigham Young University||1,654||1,854|
|3. Center for Research Library||460||616|
|4. Cleveland Public Library||42||4|
|5. Columbia University||4,372||4,471|
|6. Cornell University||3,998||4,919|
|7. Duke University||1,377||1,507|
|8. Eastman School of Music||21||145|
|9. Harvard University||1,151||132|
|10. Harvard-Yenching Library||107||540|
|11. Indiana University||4,644||5,580|
|12. Indiana University School of Law, Indianapolis||318||401|
|13. Joint Forces Staff College||1,311||1,419|
|14. National Library of Agriculture||447||389|
|15. National Library of Medicine||6,070||5,407|
|16. New York University||238||326|
|17. New York University, School of Law||282||453|
|18. Northwestern University||1,580||2,070|
|19. Oberlin College||276||296|
|20. Ohio State University||689||512|
|21. Oklahoma State||402||390|
|22. Princeton University||3,282||3,589|
|23. Queens Borough Public Library||225||386|
|24. Saint Louis University School of Law||73||80|
|25. Smithsonian Institution Libraries||143||123|
|26. Stanford University||6,391||7,881|
|27. State University of New York at Buffalo||432||502|
|28. Texas A&M University||976||625|
|29. Tulane University||162||408|
|30. United States Government Printing Office||4,932||5,122|
|31. University of California, Berkeley||42||218|
|32. University of California, Los Angeles||1,179||1,367|
|33. University of Chicago||7,342||7,791|
|34. University of Colorado, Boulder||247||294|
|35. University of Dayton||300||553|
|36. University of Florida||827||1,315|
|37. University of Hawaii, Manoa||73||15|
|38. University of Maryland||531||830|
|39. University of New Mexico||0||150|
|40. University of North Carolina||800||483|
|41. University of Oregon||12||67|
|42. University of Pennsylvania||1,124||1,579|
|43. University of Texas, Austin||788||502|
|44. University of Washington||1,971||2,534|
|45. University of Wisconsin-Madison||2,181||3,398|
|46. Vanderbilt University||143||124|
|47. Yale University||1,238||1,296|